Administrative Support Assistant I, Receiving and Shipping

Company: California State University, Sacramento
Location: Sacramento
Posted on: January 27, 2023

Job Description:

Administrative Support Assistant I, Receiving and Shipping

Job No: 516029
Work Type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Working Title: Administrative Support Assistant I

Classification Title: Administrative Support Assistant I

Posting Details

Priority Application Deadline (Posting will remain open until filled) Wednesday, July 27, 2022 at 11:55 p.m.

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary
Under the general lead work direction of the Property Management/Central Receiving Administrator, this position supports the goals of Property & Receiving Services by providing moderate administrative support. Duties include, but not limited to typing, filing, front office support, strong customer service skills, and greeting and assisting customers, faculty, staff, administration, vendors, suppliers and contractors. Also provide support for warehousing, receiving, property inventory, and retrieval and disbursement of campus surplus property. Additionally, the position will assist with the work duties of Property & Receiving employees when on vacation or call out sick.
FLSA: Non-Exempt (eligible for overtime compensation under FLSA). This position is benefits-eligible.

CSU Classification Salary Range: 3,120.00 to $3,829.00 per month

Hiring Range: 3,120.00 to $3,542.00 per month

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Pay Plan: 12 month

Work Hours: M-F 7:30 am - 4:00 pm (30 minutes for lunch) This is an on-site position.

Department Information

Under the general lead work direction of the Administrator I, this position supports the goals of the Property Management & Central Receiving Departments.

Minimum Qualifications

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Required Qualifications

1. Experience working independently on assigned projects and to be able to set priorities and be accountable for work results.
2. Experience receiving and relaying information and responding to questions from various client groups such as faculty, staff, administration, customers and the general public.
3. Experience addressing issues in a fast pace administrative work environment and ability to apply solutions to resolve issues.
4. Possessing good communication skills, both verbally and in writing.
5. Experience with providing administrative support in an asset management office or comparable setting.
6. Experience using software programs such as, but not limited to, Excel, inventory control, package custody tracking, paperless form processing, and online public sales.
7. Excellent customer service skills.

Preferred Qualifications

8. Experience working in a high paced receiving and/or inventory management department in higher education.
9. Experience with the use of material handling equipment, pallet jackets, dollies and be familiar with package tracking numbering systems, scanners, and receiving documents.
10. Experience with reconciling inventories, keeping inventory control records, and producing reports.
11. Ability to apply independent judgement, discretion, and initiative, to address difficult problems with creative solutions.

Required Licenses/Certifications

N/A

Documents Needed to Apply

List documents needed for this position: Resume. Failure to upload required document(s) to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: "As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement." As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:
CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu
Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html.

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.



Advertised: July 13, 2022 (9:50 AM)
Applications Closes: Open Until Filled

To apply, visit https://careers.csus.edu/en-us/job/516029/administrative-support-assistant-i-receiving-and-shipping


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Keywords: California State University, Sacramento, Sacramento , Administrative Support Assistant I, Receiving and Shipping, Professions , Sacramento, California