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Analyst / Admin Specialist

Company: California State University, Sacramento
Location: Sacramento
Posted on: January 28, 2023

Job Description:


Analyst / Admin Specialist

Job No: 519186
Work Type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time

Working Title: Administrative Analyst/Specialist

Classification Title: Administrative Analyst/Specialist Non-Exempt

Posting Details

Priority Application Deadline (Posting will remain open until filled): Monday, October 31, 2022 at 11:55 p.m

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

This position provides executive administrative support to the Associate Dean's, Dean's Office and the Council of Chairs regarding research, interpretation, and analysis of University, College and department procedures. This position creates reports, spreadsheets, requests for information, meeting agendas and distributable minutes, and other documents, which may involve highly confidential matters. This position provides the primary point of contact for and manages the College's ARTP process, in support of the primary and secondary committees, facilitating workshops and overseeing and maintaining related custodial files and confidential records. This position has broadly delegated authority for administrative functions, implementing guidelines and procedures, and works collaboratively with department chairs and deans for all unit 11 personnel practices and guidelines, faculty travel, and College grants and awards. Assignments regularly require the use of independent judgment to make decisions, interpret, and apply a wide range of policies and procedures related to College operations and activities. This position works independently with minimal supervision and is required to use personal initiative and judgment in assuming responsibilities for tasks and projects.

FLSA: Non-exempt (eligible for overtime compensation under FLSA). This position is benefits-eligible.

CSU Classification Salary Range: $3,518 - $6,791 per month

Hiring Range: $3,518 - $4,800 per month

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Pay Plan: 12 month

Work Hours: Monday - Friday 8:00AM - 5:00PM

Department Information

The College of Arts & Letters engages faculty, staff, and students in the creation and study of what makes us human and what humans make. Our students acquire diverse, intercultural competencies and a keen awareness of the past while they pursue the promise of the future. We are a proud part of Sacramento's growing creative economy and cultural vibrancy. We prepares students for success in an inclusive society by empowering them to take responsibility for their educational growth, explore their own sense of purpose, and engage communities as critical and creative thinkers; by valuing student skills and competencies to bridge the gap between college and career; and by streamlining their path toward graduation.

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

  • Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.
  • Demonstrated history of and commitment to building and maintaining a respectful and professional work environment.
  • Experience providing administrative and clerical support to a senior executive.
  • Experience and proficiency with all standard office software (Word, Excel, Access, PowerPoint, Outlook, etc.).
  • Excellent communication skills, both oral and written; excellent proofreading skills.
  • Demonstrated ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the college.
  • Demonstrated ability to maintain confidentiality and exercise sound judgement.
  • Excellent organizational, planning and project management skills.
  • Ability to work independently, as well as in a team environment.
  • Demonstrated ability to establish and maintain effective working relationships within and outside the work group.
  • Comprehensive experience providing training and direction to colleagues in best practices and compliance.
  • Ability to adapt to change and learn new applications.
  • Demonstrated ability to perform business math, analyze budgetary data and make projections requiring some inference.
  • The ability to maintain a calm and constructive demeanor, especially when facing urgent situations.
  • Ability to make independent decisions and exercise sound judgement.
    Conditions of Employment:
    - Ability to successfully pass a background check.

    Preferred Qualifications

    16. Knowledge of University infrastructure, policies and procedures.

    17. Competence in University Programs (i.e. OnBase, Adobe Sign, CMS, SharePoint, etc.).

    18. Experience with event planning for small and large group meetings as well as conferences.

    Required Licenses/Certifications

    None

    Documents Needed to Apply

    Resume and cover letter. Failure to upload these required documents to the online application may result in disqualification.

    About Sac State

    Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: "As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement." As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

    As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

    To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

    Background Check Disclaimer

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

    COVID-19 Vaccine Certification Information:
    CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu
    Out of State Employment Policy

    Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

    As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    Equal Employment Opportunity

    California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

    It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html.

    The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

    Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
    The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
    Eligibility Verification
    Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

    Note to Applicants:

    Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

    Conflict of Interest:
    The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.



    Advertised: October 17, 2022 (4:25 PM)
    Applications Closes:

    To apply, visit https://careers.csus.edu/en-us/job/519186/analyst-admin-specialist



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Keywords: California State University, Sacramento, Sacramento , Analyst / Admin Specialist, Professions , Sacramento, California

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