Executive Assistant

Company: Meyers+ Engineers
Location: Sacramento
Posted on: May 15, 2022

Job Description:

Executive AssistantMEYERS+ ENGINEERS is looking for a self-motivated, energetic, and organized individual with strong communication skills to join our firm. At MEYERS+ENGINEERS, you will work closely with our New York and San Francisco Principals, staff and our external partners in support of delivering high performance buildings. The Executive Assistant with contribute to the success of our projects and the happiness of our clients by maintaining a pulse on the inner and outer workings of the firm. About the Company: MEYERS+ ENGINEERS is a full service mechanical and electrical engineering firm specializing in the design of HVAC, electrical, plumbing, fire protection systems, and energy modeling for buildings. Our knowledge and experience is the product of decades of working on many of the world s most prominent and complex buildings. Innovation, engineering excellence and sustainable design are the foundation of our practice.Job Description:The following job description is a general summary of duties typically performed in this position.Essential Duties and Responsibilities Include:Supporting the Principals in both the San Francisco and New York offices with Administrative responsibilities and tasks to allow more time spent with staff and clients.Scheduling internal and external meetings. In-house meetings, project meetings and client meetings.Attending key stakeholder meetings and providing clear and thorough meeting minute notes, as well as the distribution of those notes.Assisting with recruitment and coordination of hiring processes having direct impact on the culture of the company. This may include arranging candidate interviews and travel coordination if necessary.The coordination and design of all internal events including Holiday Parties, Happy Hours, Spring and Fall lunches.Assist with the financial expectations of the Principals including expense reports and timesheets.Providing support to the Principals regarding the management of project deadlines including specification footer and header updates and the logistics submitted project deliverables.Interfacing with our external partners and clients, providing exemplary communication when needed including scheduling needs and the relaying of important information.Project management of non-project related deadlines including article submissions, award submissions and ceremony attendance.Assisting the principals with data recording in our CRM Salesforce, ensuring records are accurate, consistent and thorough.Collaboration with other team members such as the office coordinator and marketing coordinator,Supporting other firmwide responsibilities as needed..Key Competencies and Skills:Proficiency in MS Office 365 Word, PowerPoint, Excel, PublisherExperience in Adobe InDesign, Adobe Photoshop and Illustrator is preferred but not required.Effectively work in a high-energy environment with professionals who are dedicated to delivering the highest quality results.Strong Written and Verbal communication skills.Well-organized, detail orientated, ability to multi-task with great follow-up skills.Qualifications:BA or BS in Business Administration, Communications, Journalism, English, Construction Management, Engineering, or related fields (preferred but not required).An interest in buildings and architecture!We are looking looking for applicants who currently reside in the Bay Area in California. Compensation:A competitive compensation package will be offered.

Keywords: Meyers+ Engineers, Sacramento , Executive Assistant, Professions , Sacramento, California