Travel Program Assistant
Company: California State University, Sacramento
Location: Sacramento
Posted on: April 19, 2024
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Job Description:
Travel Program Assistant
Job No: 536663
Work Type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support
Services, Administrative, Probationary, Full Time, Telecommute
eligible (work onsite as scheduled and/or as requested and
telecommute as scheduled)
Working Title: Travel Program Assistant
Classification Title: Administrative Support Coordinator II
Posting Details
Priority Application Date (Posting will remain open until filled):
Monday, March 25, 2024 11:55pm PST
Hiring Preference
Eligible on-campus applicants in California State University
Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given
first consideration in the recruitment.
Position Summary
Under the general supervision of the Accounts Payable & Travel
Manager and receiving lead work direction from the Travel Program
Specialist, the incumbent will provide day-to-day travel expense
and report processing and other related duties as assigned.
FLSA: Non Exempt (Eligible for overtime compensation)
Anticipated Hiring Range: $3,865 per month - $4,482 per month;
commensurate with the candidate's education, experience, skills,
and training.
CSU Classification Salary Range: $3,865 per month - $6,336 per
month
Best-in-class Benefits:
CSU Total Compensation:
Salary Grade/Range: 2
Recruitment Type: Regular (Probationary)
Time Base: Full-Time
Pay Plan: 12 months
Work Hours: Monday - Friday 8 am - 5 pm; May be eligible for a
partial telework schedule, upon management approval, following
completion of probation.
Department Information
The Accounts Payable and Travel offices provide administrative and
fiscal support to the campus community and its suppliers. Payments
are made in accordance with the laws of the state of California,
applicable federal laws, including Internal Revenue Service
regulations, and the policies and procedures of the University.
Minimum Qualifications
Entry to this classification requires a fully functional knowledge
of and skill in standard office procedures and practices, as well
as an ability to understand and operate in a variety of
organizational structures. Additionally, incumbents are expected to
have a thorough knowledge of English grammar, spelling, and
punctuation and be able to clearly communicate orally and in
writing. Some positions may require a knowledge of business
mathematics beyond basic arithmetic. The ability to use and quickly
learn new office support technology systems and software packages
is also a prerequisite. These entry qualifications would normally
be obtained through a high school program, technical/vocational
program, or their equivalents combined with several years of
related office work experience.
Required Qualifications
Knowledge, Skills, Abilities 1. Knowledge in financial
record-keeping and general office methods, procedures, and
practices. 2. Demonstrated accurate data entry and mathematical
computation skills. 3. Ability to review and perform three-way and
two-way invoice matching to PO's for accuracy, completeness,
validity, and adherence to policy. 4. Ability to compute and post
numbers rapidly and accurately. 5. Ability to follow directions,
work independently, make sound decisions and recommendations based
on established procedures and policies. 6. Ability to exercise
tact, courtesy, alertness, and good judgement in responding to
others. 7. Reading, writing, listening, and comprehension skills in
the English language at a level appropriate to the position. 8.
Ability to utilize software programs such as; Microsoft Word,
Outlook, Excel, and Power Point; Abobe eSign and Hyland OnBase
document management. 9. Commitment to maintaining a welcoming and
inclusive work environment with diverse colleagues and constituents
including faculty, students, staff, and members of the community.
Experience 10. Equivalent to one (1) year financial record-keeping
experience which has provided the above knowledge, skills and
abilities. Conditions of Employment - Ability to pass background
check.
Preferred Qualifications
11. Experience utilizing Concur travel system. 12. Working
knowledge of California State University travel and hospitality
policies and procedures. 13. Travel management or administrative
experience in higher education.
Documents Needed to Apply
Resume and cover letter
Failure to upload required documentation may result in
disqualification.
About Sacramento State
is located in the heart of California's capital city, five miles
from State Capitol. The lush, 300-acre campus is situated along the
American River, close to numerous bike trails and other
recreational areas. Sacramento, also known as the "Farm-to-Fork
Capital," is one of the most ethnically diverse and livable cities
in the country, with a population of half of a million. Sacramento
State is a Hispanic and AANAPISI serving institution with about
31,000 students coming not only from the Greater Sacramento Region,
but also from across the state, country, and world. Our 1,800
faculty and 1,500 staff are committed to meeting our mission:
"As California's capital university, we transform lives by
preparing students to lead, serve, and succeed. Sacramento State
will be a welcoming, caring, and inclusive leader in education,
innovation, and engagement." As the regional hub of higher
education, Sacramento State is dedicated to learning and student
success; teaching, research, scholarship and creative activity;
justice, diversity, equity and inclusion; resource development and
sustainability; dedicated community engagement, and wellness and
safety.
As evidenced by the values embedded in our , Sacramento State is
committed to creating an inclusive environment where all faculty,
staff, students, and guests are welcome and valued. Our commitment
is more than simply ensuring that our campus is free from bias and
discrimination, but is one devoted to celebrating many diverse
identities, life experiences, and perspectives that enrich our
community, teaching and learning.
To learn more about why you should join the Hornet Family, please
visit the page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative
Action/Equal Opportunity Employer and has a strong institutional
commitment to the principle of diversity in all areas. We consider
qualified applicants for employment without regard to race, color,
religion, national origin, age, sex, gender identity/expression,
sexual orientation, pregnancy, genetic information, medical
condition, marital status, veteran status, or disability.
Sacramento State hires only those individuals who are lawfully
authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to
provide reasonable accommodations for qualified persons with
disabilities who are employees or applicants for employment. If you
need a disability related reasonable accommodation as part of the
application and/or interviewing process, visit .
The University is committed to creating an education and working
environment free from discrimination, sexual harassment, sexual
violence, domestic violence, dating violence, and stalking. For
more information on mandatory training for new employees, visit
.
Jeanne Clery Disclosure of Campus Security Policy and Crime
Statistics Act and Campus Fire Safety Right-To-know Act
Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy
and Campus Crime Statistics Act, the current Annual Security Report
(ASR) is available for viewing at .
The ASR contains the current security and safety-related policy
statements, emergency preparedness and evacuation information,
crime prevention and sexual assault prevention information, and
drug and alcohol prevention programming. The ASR also contains
statistics of Clery Act crimes for Sacramento State for the last
three (3) calendar years. Paper copies are available upon request
at the Police Service Center located in the University Union.
Background Check Disclaimer
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with California State University, Sacramento. Failure to
satisfactorily complete the background check may affect the
application status of applicants or continued employment of current
California State University, Sacramento employees who apply for the
position.
COVID19 Vaccination Policy
Effective May 2023, per the , it is strongly recommended that all
California State University, Sacramento employees who are accessing
office and campus facilities follow COVID-19 vaccine
recommendations adopted by the U.S. Centers for Disease Control and
Prevention (CDC) and the California Department of Public Health
(CDPH) applicable to their age, medical condition, and other
relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State
of California Employer. As such, the University requires all
employees (up)on date of hire to reside in the State of
California.
As of January 1, 2022 the prohibits the hiring of employees to
perform CSU-related work outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S.
California State University, Sacramento is not a sponsoring agency
for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an
interview unless required by collective bargaining agreement.
Advertised: March 11, 2024 (11:45 AM)
Applications Closes: Open Until Filled
To apply, visit
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Keywords: California State University, Sacramento, Sacramento , Travel Program Assistant, Other , Sacramento, California
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