Admissions Support Coordinator
Company: California State University, Sacramento
Location: Sacramento
Posted on: April 16, 2024
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Job Description:
Admissions Support Coordinator
Job No: 536291
Work Type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support
Services, Administrative, Probationary, Full Time, Telecommute
eligible (work onsite as scheduled and/or as requested and
telecommute as scheduled)
Working Title: Admissions Support Coordinator
Classification Title: Administrative Support Coordinator I
Posting Details
Priority Application Deadline: Sunday, March 10th @ 11:55 pm PST
(Posting will remain open until filled)
Hiring Preference
Eligible on-campus applicants in California State University
Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given
first consideration in the recruitment.
Position Summary
The Admissions Support Coordinator (ASC I) is responsible for the
coordination of the Master of Social Work (MSW) admissions process.
This position provides curriculum support to faculty, staff and
students. The incumbent's responsibilities include, but are not
limited to: coordinating all applications using OnBase document
management software, maintaining and archiving Master of Social
Work applicant ranking database; processing and maintaining data on
human subjects applications; assist with the processing of faculty
travel; assisting with purchasing of supplies and equipment; and
providing administrative support to multiple committees. This
position reports to the School of Social Work Chair and receives
lead work direction from the Administrative Support Coordinator
II.
FLSA: Non-Exempt (Eligible for overtime compensation)
Anticipated Hiring Range: $3680 per month - $4005 per month
CSU Classification Salary Range: $3680 - $5783 per month
Best-in-class Benefits: Click here to learn more
CSU Total Compensation: Click here to learn more
Salary Grade/Range: 1
Recruitment Type: Regular (probationary)
Time Base: Full-Time
Work Hours: M-F, 8:00-5:00
Partial telecommute may be available after a period of training and
as approved by supervisor.
Department Information
The School of Social Work strives to prepare ethical and competent
social workers who can both lead and serve our richly diverse
populations in the development and delivery of services that
contribute to human well-being and social justice.
Minimum Qualifications
Entry to this classification requires a fully functional knowledge
of and skill in standard office procedures and practices, as well
as an ability to understand and operate in a variety of
organizational structures. Additionally, incumbents are expected to
have a thorough knowledge of English grammar, spelling, and
punctuation and be able to clearly communicate orally and in
writing. Some positions may require knowledge of business
mathematics beyond basic arithmetic. The ability to use and quickly
learn new office support technology systems and software packages
is also a prerequisite.
These entry qualifications would normally be obtained through a
high school program, technical/vocational program, or their
equivalents combined with several years of related office work
experience.
Required Qualifications
Required: Must be comparable to the Minimum Qualifications,
appropriate to the skill level of the position, and would allow an
incumbent to satisfactorily perform the Essential Functions of the
position.
1. Thorough knowledge of English grammar, punctuation and
spelling.
2. Thorough knowledge of office systems and ability to use a
broader range of technology, systems and packages.
3. Ability to independently handle multiple work unit priorities
and projects.
4. Effective organization skills with the ability to meet
deadlines.
5. Exceptional detail-oriented and record-keeping skills.
6. Strong communication skills.
7. Strong interpersonal skills.
8. Ability to provide exceptional customer service in a diverse
environment.
9. Ability to draft and compose correspondence and standard
reports.
Physical Requirements:
- Ability to frequently move heavy duty crates, up to 20 lbs.
Conditions of Employment:
- Ability to pass a background check.
Preferred Qualifications
10. Ability to work flexible hours, including Saturday and/or
Sunday
11. Experience working in an institution of higher education.
12. Knowledge of campus systems such as: Cayuse; Web Content
Management System (Cascade Server) for updating and creation of
webpages; SacSend Messaging System for sending mass e-mails to
students, faculty and staff; event services reservation system (EMS
OPUS) for securing meeting, workshop and training space; Common
Management System-Human Resources/Student Administration (CMS
IIR/SA); SacVault (Cognos); and Blackboard.
13. Experience with processing student applications for admissions
(e.g. review, analyze, evaluate and process information).
14. Experience using OnBase computer program for applications
processing and review.
15. Experience working with Human Subjects applications.
16. Experience with OnBase computer program for Graduate (MSW)
applications processing and review
17. Experience with travel claims processing
18. Experience with purchasing of office supplies and equipment
19. Experience processing computer lab requests
20. Experience with academic calendaring
Documents Needed to Apply
Resume and cover letter.
Failure to upload required documentation may result in
disqualification.
About Sacramento State
Sacramento State is located in the heart of California's capital
city, five miles from State Capitol. The lush, 300-acre campus is
situated along the American River, close to numerous bike trails
and other recreational areas. Sacramento, also known as the
"Farm-to-Fork Capital," is one of the most ethnically diverse and
livable cities in the country, with a population of half of a
million. Sacramento State is a Hispanic and AANAPISI serving
institution with about 31,000 students coming not only from the
Greater Sacramento Region, but also from across the state, country,
and world. Our 1,800 faculty and 1,500 staff are committed to
meeting our mission:
"As California's capital university, we transform lives by
preparing students to lead, serve, and succeed. Sacramento State
will be a welcoming, caring, and inclusive leader in education,
innovation, and engagement." As the regional hub of higher
education, Sacramento State is dedicated to learning and student
success; teaching, research, scholarship and creative activity;
justice, diversity, equity and inclusion; resource development and
sustainability; dedicated community engagement, and wellness and
safety.
As evidenced by the values embedded in our Hornet Honor Code,
Sacramento State is committed to creating an inclusive environment
where all faculty, staff, students, and guests are welcome and
valued. Our commitment is more than simply ensuring that our campus
is free from bias and discrimination, but is one devoted to
celebrating many diverse identities, life experiences, and
perspectives that enrich our community, teaching and learning.
To learn more about why you should join the Hornet Family, please
visit the Why Sac State? page.
Equal Employment Opportunity
California State University, Sacramento is an Affirmative
Action/Equal Opportunity Employer and has a strong institutional
commitment to the principle of diversity in all areas. We consider
qualified applicants for employment without regard to race, color,
religion, national origin, age, sex, gender identity/expression,
sexual orientation, pregnancy, genetic information, medical
condition, marital status, veteran status, or disability.
Sacramento State hires only those individuals who are lawfully
authorized to accept employment in the United States.
It is the policy of California State University, Sacramento to
provide reasonable accommodations for qualified persons with
disabilities who are employees or applicants for employment. If you
need a disability related reasonable accommodation as part of the
application and/or interviewing process, visit
The University is committed to creating an education and working
environment free from discrimination, sexual harassment, sexual
violence, domestic violence, dating violence, and stalking. For
more information on mandatory training for new employees, visit
Jeanne Clery Disclosure of Campus Security Policy and Crime
Statistics Act and Campus Fire Safety Right-To-know Act
Notification:
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy
and Campus Crime Statistics Act, the current Annual Security Report
(ASR) is available for viewing at
The ASR contains the current security and safety-related policy
statements, emergency preparedness and evacuation information,
crime prevention and sexual assault prevention information, and
drug and alcohol prevention programming. The ASR also contains
statistics of Clery Act crimes for Sacramento State for the last
three (3) calendar years. Paper copies are available upon request
at the Police Service Center located in the University Union.
Background Check Disclaimer
A background check (including a criminal records check) must be
completed satisfactorily before any candidate can be offered a
position with California State University, Sacramento. Failure to
satisfactorily complete the background check may affect the
application status of applicants or continued employment of current
California State University, Sacramento employees who apply for the
position.
COVID19 Vaccination Policy
Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is
strongly recommended that all California State University,
Sacramento employees who are accessing office and campus facilities
follow COVID-19 vaccine recommendations adopted by the U.S. Centers
for Disease Control and Prevention (CDC) and the California
Department of Public Health (CDPH) applicable to their age, medical
condition, and other relevant indications.
Out of State Employment
Sacramento State University, as part of the CSU system, is a State
of California Employer. As such, the University requires all
employees (up)on date of hire to reside in the State of
California.
As of January 1, 2022 the CSU Out-of-State Employment Policy
prohibits the hiring of employees to perform CSU-related work
outside the state of California.
Eligibility Verification
Candidate must furnish proof of eligibility to work in the U.S.
California State University, Sacramento is not a sponsoring agency
for staff and management positions (ie. H-1-B Visa).
Note to Applicants:
Possession of the minimum qualifications does not guarantee an
interview unless required by collective bargaining agreement.
Advertised: February 22, 2024 (3:15 PM)
Applications Closes: Open Until Filled
To apply, visit
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