Operations Coordinator

Company: Easter Seal Society Of Superior California
Location: Sacramento
Posted on: January 23, 2023

Job Description:

Description

JOB SUMMARY

Under the supervision and direction of the Vice President of Easter Seals Enterprises (ESE) is responsible for overseeing of ESE's daily operations that may include state and federal safety requirements, budgetary requirements, staff development, and state and federal compliance regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following and other duties as assigned:

Quality of Services:

• Promotes opportunities for individuals to develop skills and increase functional abilities in the areas of vocational, domestic, self-advocacy, and community integration.
• Review and submit all mileage sheets to the Transportation Coordination on a weekly basis.
• Administrative responsibilities including but not limited to record keeping, attendance, billing, etc.
• Provide support on Person-Centered Thinking/Planning philosophy to build and sustain a service model that supports positive control and self-direction for individuals served.
• Assist with monitoring Alta California Regional Center and Department of Rehabilitation service documentation beginning and expiration dates to ensure accuracy of billing.
• Assist with curriculum development to meet program goals and objects to support extensive community integration of individuals served.
• Assist in keeping individuals' medical records complete and current in program files and electronic medical files.
• Provide guidance on Person-Centered Thinking/Planning philosophy to build and sustain a service model that supports positive control and self-direction for the individuals served.
• Develop and sustain contacts with ALTA Regional and Dept of Developmental Services' resource staff; recruit program participants from regional centers, Dept. of Rehabilitation, etc., to maximize enrollment and attendance standards.
• Collaborate with Director of Contracts Business Development during the bid process to ensure all contracts are properly manned and quality assurance standards are maintained.
• Comply with privacy laws and requirements under HIPAA regulations and understand the consequences of non-compliance.
• Assures staff are trained payroll requirements and submits staff and individuals served timesheets on time for approval and submission.
• staff trainings.
• Monitor the condition of agency vehicles through the Vehicle Condition Report and Monthly Vehicle Report ensuring that both are submitted to the Transportation Coordinator.
• Provide exceptional customer services, both internally and externally.
  
  Requirements
  
  QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act (ADA), 1991.
  
  Finances:
  
  • Assure accuracy and timeliness of attendance records used for billing.
  • Assure program credit card purchases, program and work contract supply orders are accurate, documented and submitted on time.
  • Have a system in place for monitoring Alta California Regional Center and Department of Rehabilitation service documentation beginning and expiration dates to ensure accuracy of billing.
    Communication:
    
    • Provide exceptional customer services both internally and externally.
    • Address individuals served concerns/complaints and solve problems with supervisor as needed.
    • Address work contract concerns/complaints and solve problems with supervisor as needed.
    • Maintain effective communication with supervisor regarding program state of affairs including program needs, work contract status, and staff morale.
    • Attend and participate in general staff meetings on a weekly basis.
    • Attend and participate in departmental meetings or training as assigned.
    • Attend and participate in monthly ESE Leadership meetings.
    • Attend and participate in Safety Meetings.
    • Attend and participate in CARF Meetings.
    • Attends and participates in the Case File Quality Assurance Committee.
    • Attend additional agency meetings as requested.
      
      Meetings:
      
      • Attend and participate in general staff meetings on a weekly basis.
      • Attend and participate in weekly Program meetings and other meetings as assigned.
      • Attend the Safety Committee meeting.

Keywords: Easter Seal Society Of Superior California, Sacramento , Operations Coordinator, Other , Sacramento, California