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Admissions Evaluator Trainee

Company: California State University, Sacramento
Location: Sacramento
Posted on: November 25, 2022

Job Description:

Admissions Evaluator Trainee

Job No: 516324
Work Type: Staff
Location: Sacramento
Categories: Unit 4 - APC - Academic Professionals of California, Temporary, Full Time, Student Services

Working Title: Admissions Evaluator Trainee

Classification Title: Evaluator Trainee

Posting Details

Priority Application Date (Posting will remain open until filled): Wednesday, August 3rd @ 11:55pm PST

Hiring Preference

Not Applicable

Position Summary

Under the general supervision of the Associate Director of Admissions & Outreach, the Admissions Evaluator Trainee applies CSU admission policies and Sacramento State precedents to review academic records. The incumbent assists in analyzing prospective student academic transcripts and other admission documents to determine admission eligibility and the acceptance of transfer credit toward meeting admission criteria.

The incumbent also represents the University to the general public at special events, providing information sessions and assistance to prospective students and parents. The Admissions Evaluator Trainee responds to questions from applicants, prospective students, high school and community college guidance personnel, and the general public on meeting admission requirements and available options.

Upon completion of the training, the Admissions Evaluator Trainee is expected to be able to perform in virtually any campus evaluation unit in the Evaluator I classification with a minimum amount of supervision. Permanent status cannot be obtained in the Evaluator Trainee classification. Upon successful completion of the training program, Trainees are moved to the Evaluator I classification.

FLSA: Non-Exempt

CSU Classification Salary Range: $ 3,449 - $ 4,181 per month

Hiring Range: Anticipated hiring range is near or at the minimum of the classification, commensurate with candidate's education, experience, skills, and training.

Salary Grade/Range: 0

Recruitment Type: Temporary

Time Base: Full-Time

Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m.

Department Information

Admission and Outreach sponsors and coordinates numerous recruitment activities and offers prospective and current students individual and group admission counseling and accurate, efficient document processing. For more information visit:

Minimum Qualifications

Knowledges and Abilities:

Knowledge of general office procedures, methods, and practices; knowledge of techniques used in processing information.

Ability to check complex records and detailed information for compliance with criteria; ability to be thorough and accurate in comparing records; ability to interpret and apply written regulations; and ability to maintain confidentiality of records and evaluations.

During training, the following knowledges and abilities must be acquired: ability to review and check transcripts, records and documents for compliance with criteria using specific guides; ability to interpret information from a variety of institutions, including foreign institutions with differing records systems; ability to interpret criteria for determining eligibility and substitutions or alternatives in granting credit for degrees.


Equivalent to six months responsible experience involving academic, administrative, fiscal or statistical records processing and maintenance, OR two years of full-time college with course work specific to development of quantitative and analytical skills.

Required Qualifications


  • Ability to process documents and other requests in an academic setting
    Knowledge, Skills, and Abilities:
  • Ability to interpret and apply specific operating policies and procedures, perform research, make in-depth analytical studies
  • Strong communication and interpersonal skills to interact and communicate effectively with all levels of staff and external constituents, both verbally and in writing
  • Strong customer service skills
  • Strong attention to detail and accuracy
  • Knowledge of and ability to use mathematical computations
  • Ability to use high-level discretion and maintain a high level of confidentiality in handling problems of a sensitive nature and security of confidential records
  • Ability to work effectively and establish and maintain cooperative working relations with internal and external entities
  • Working knowledge of and ability to operate standard office equipment including but not limited to computer, laptop, copier, fax machine, scanner, and printer
  • Demonstrated proficiency in ability to effectively use common computer application programs and related computer software packages (e.g. Microsoft Office Suite: Word, Excel, PowerPoint, Access, database, internet) in the course of assigned duties
    Condition of Employment

    Ability to pass a background check

    Preferred Qualifications
  • Equivalent to a Bachelor's degree from an accredited four-year college or university
  • Experience in the analysis and application of academic regulations and procedures related to admissions
  • Experience involving detailed work, including mathematical computations that require a high degree of accuracy
  • Familiarity with online resources (i.e., College Source, AACRAO and Assist) and the Common Management System (CMS) or other student administration data system
  • Experience working in a high production environment
    Documents Needed to Apply

    Resume and cover letter. Failure to upload required documentation may lead to disqualification.

    About Sac State

    Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: "As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement." As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

    As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

    To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

    Background Check Disclaimer

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

    COVID-19 Vaccine Certification Information:
    CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to
    Out of State Employment Policy

    Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

    As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    Equal Employment Opportunity

    California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

    It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

    The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

    Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
    The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
    Eligibility Verification
    Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

    Note to Applicants:

    Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

    Advertised: July 20, 2022 (7:30 AM)
    Applications Closes: Open Until Filled

    To apply, visit


Keywords: California State University, Sacramento, Sacramento , Admissions Evaluator Trainee, Other , Sacramento, California

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