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Project Support Coordinator (ASC I), College of Continuing Education (CCE)

Company: California State University, Sacramento
Location: Sacramento
Posted on: November 25, 2022

Job Description:

Project Support Coordinator (ASC I), College of Continuing Education (CCE)

Job No: 519111
Work Type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time

Working Title: Project Support Coordinator

Classification Title: Administrative Support Coordinator I

Posting Details

Priority Application Date (Posting will remain open until filled): Sunday, November 6, 2022

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary
Under the general direction of the senior staff of the Conferences, Training, and Organizational Development (CTOD) unit at the College of Continuing Education (CCE), the Project Support Coordinator is responsible for the support, coordination, and the delivery of educational services and programs for employers and organizations, including trainings, events, and other education projects. Typical work performed by the incumbent includes providing support to senior staff on project planning: perform project execution by working with clients and stakeholder to identify and meet requirements; coordinate logistics; provide support during training events; track and monitor deliverables including client and learner feedback, training expenses and project hours. The Project Support Coordinator is part of the CTOD unit with over 40 staff that aims to provide transformative opportunities for clients to solve organizational challenges by providing educational services and programs that lead to actionable solutions and sustainable outcome. A commitment to quality and to providing the highest level of customer service possible are also requisites for this position.
FLSA: Non-Exempt (Eligible for overtime)

CSU Classification Salary Range: $3,505 - $5,508 per month

Hiring Range: Commensurate with candidate's education, experience, skills, and training.

Salary Grade/Range: Grade 1

Recruitment Type: Temporary (Annually Renewable)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: Monday - Friday, 8:00AM - 5:00PM, work hours may vary dependent on department operations

Department Information

The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs.

For more information, visit the Sacramento State, College of Continuing Education website at

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

  • Experience providing clerical and administrative support functions
  • Experience in the coordination of events such as trainings, meetings, conferences, and/or trips
  • Experience in creating basic promotional and marketing tools such as flyers, surveys, etc.
  • Experience working with database and data entry with high accuracy
  • Experience using standard office software programs Knowledge, Skills, Abilities:
  • Working knowledge of budget policies and procedures
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections
  • Ability to draft and compose correspondence and standard reports
  • Strong customer service skills
  • Good written and verbal communication skills
  • Effective interpersonal skills to interact effectively with all levels of staff and external constituencies
  • Demonstrated presentation and facilitation skill
  • Problem solving and conflict resolution skills
  • Organizational and time management skills to manage, implement, prioritize and multi-task, meet goals and deadlines
  • Team oriented Other Requirements:
  • Ability to work in evenings and weekends as needed
  • Ability to travel locally and statewide with overnight stays to off-site locations per the essential functions of the position Condition of Employment:
  • Successfully pass a background check
    Preferred Qualifications
  • Experience in conference planning, and/or working in higher education, professional training, and/or adult education programs
  • Possess valid driver's license and maintenance of good driving record

    Preferred: Possess valid driver's license and maintenance of good driving record

    Documents Needed to Apply

    Resume, cover letter, and three professional references. Failure to upload these documents to the online application may result in disqualification.

    About Sac State

    Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: "As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement." As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

    As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

    To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

    Background Check Disclaimer

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

    COVID-19 Vaccine Certification Information:
    CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to
    Out of State Employment Policy

    Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

    As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    Equal Employment Opportunity

    California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

    It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

    The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

    Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
    The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
    Eligibility Verification
    Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

    Note to Applicants:

    Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

    Advertised: October 21, 2022 (10:00 AM)
    Applications Closes: Open Until Filled

    To apply, visit


Keywords: California State University, Sacramento, Sacramento , Project Support Coordinator (ASC I), College of Continuing Education (CCE), Other , Sacramento, California

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