Receiving/Accounting Clerk

Company: OLS Hotels & Resorts
Location: Winters
Posted on: June 24, 2022

Job Description:

Join the 30-year-old company turned start-up that is making waves in Hospitality!

With forty hotels and resorts and home offices in Los Angeles and Waikiki, Springboard Hospitality has reinvented itself from a successful thirty-year legacy in small-scale hospitality management. Join us as we launch our next thirty years (and beyond) as the leader in independent and soft-branded lifestyle hotels.

Be a part of a team that values innovative thinkers from diverse backgrounds to help define a new intersection of bold ideas and problem solvers.

With properties in ten U.S. states, we're known for seamlessly navigating vital asset operations, from revenue management and human resources to marketing, food and beverage, and more. At Springboard, we emphasize the importance of progressive innovation as an integral component to our success.

Springboard has undergone a process of identifying five key words that define our essential characteristics. It is our belief that others who also identify with these key words as mirror images of themselves, have untapped potential to help create an innovative hotel management company while being their best selves each and every day. Those five words are...

PERSONALIZED > INDEPENDENT > DYNAMIC > CONNECTED > COLLABORATIVE

Accounting Clerk

To assist the Senior Staff Accountant in the Accounting Office & assist Purchasing Director/Manager pertaining to all computerized accounting systems, month-end closing reports and general ledger reconciliation. Records all business transactions and retains all accounting records. Posts, verifies, and reconciles accounts payable, accounts receivable, expenses, payroll, or other ledger accounts. Assists in preparing financial operations reports and will be AP Supervisor. Will also assist our purchasing manager with storeroom functions and be the property procurement specialist. Will work with department leaders with checkbook accounting and cost procurement.

ESSENTIAL FUNCTIONS:

* Coordinate the purchase of food and non-food items for the hotel; obtain price quotes and determine best value for purchase cost as needed or directed. Follow up with vendors as needed to facilitate timely delivery and resolve issues.
* Promote teamwork and quality service through daily communication and coordination with other departments.
* Determine and maintain hotel inventory levels as specified; complete timely and accurate month-end inventories. Maintain cleanliness and organization in all work areas and storerooms.
* Inspect items upon receipt to ensure that quantity and quality of items are correct and acceptable; check invoices for correct prices and quantities.
* Maintain internal controls over the requisitioning and issuing of items; adhere to purchase order system; deliver supplies to appropriate departments or storage areas.
* Assist in the preparation of reports, cost summaries and/or analysis, and other paperwork as needed.
* May perform additional purchasing-related duties such as assisting with updated pricing, maintaining purchasing files and records, investigating price variances, assisting in setting inventory levels based on turnover of supplies, etc.
* Coordinate payment of invoices with Accounts Payable.
* Enter AP and Receive Purchase orders.
* Assist with Receiving documents.
* May assist with other duties as assigned.
* To follow all company policies and procedures.
* To immediately report all suspicious occurrences and hazardous conditions.
* To maintain the cleanliness and safety of work areas at all times.
* Follow all company safety standards, including proper equipment handling to avoid injury to yourself and others.
* To attend all mandatory meetings as directed.
* To perform other tasks, including cross-training, as directed.

NON-ESSENTIAL FUNCTIONS:

* Assist with special projects as needed.

Qualifications

JOB REQUIREMENTS:

Education: Requires understanding of bookkeeping procedures and 1-2 years of relevant experience. A two-year college degree (accounting preferred) or equivalent education/ experience

Experience: Usually requires 2-4 years' experience in general accounting procedures.

Skills and Abilities:

Requires knowledge of the accounting, finance and hospitality profession

Requires working knowledge of the major areas and the skill to integrate and communicate that information

Ability to study, analyze and interpret complex data or information.

Ability to make decisions based on only general policies and procedures

Must possess communication skills in terms of the ability to handle billing or credit issues with management and/or hotel guests

Keywords: OLS Hotels & Resorts, Sacramento , Receiving/Accounting Clerk, Other , Winters, California