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Chief of Staff

Company: state of california
Location: Sacramento
Posted on: September 18, 2020

Job Description:

Chief of Staff

ASSISTANT DIVISION CHIEF/PROGRAM MANAGER, DEPARTMENT OF MOTOR VEHICLES

Final Filing Date: 10/2/2020

Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off

Examination Information

This job posting is for a departmental promotional examination administered through the Special Examination and Appointment (SEA) Program which uses an alternative examination and selection process for filling specified positions. In addition to candidates competing promotionally, interested incumbents at the Assistant Division Chief/Program Manager, DMV level and those eligible for lateral transfers are encouraged to apply.

The SEA Program provides for position specific examination and selection of the most qualified candidates. Applicants who meet the minimum qualifications may compete for the vacant position. An evaluation of the Statement of Qualifications may be used to rate candidates. Candidates will be competitively ranked according to their qualifications using predetermined evaluation criteria specific to each position and consistent with the knowledge, skills, and abilities of the position classification.

To apply for this examination, applicants must indicate the Examination Title in the “EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING” box of the Examination/Employment Application (STD. 678), and submit all items listed under Required Application Documents below by the Final Filing Date. Employment history information must be submitted on the Examination/Employment Application (STD. 678); attaching a resume shall not be sufficient for the purposes of providing employment history. Failure to indicate required information on the STD. 678 or submit all items by the Final Filing Date may result in elimination from the examination process.

A minimum rating of 70% must be attained to obtain list eligibility. Hiring interviews may be conducted with the most qualified candidates. All candidates will receive written notification of their examination results. The results of this examination will be used only to fill the position of Assistant Division Chief, DMV, position number 525-308-4621-002, with the Department of Motor Vehicles (DMV) and may be used to fill subsequent vacancies for this position for a period of up to 12 months. The DMV may elect to consider new applicants in addition to those previously screened.

Job Description and Duties

This position is located in Sacramento within the Investigations Division. Moving and relocation expenses will not be reimbursed for this position.

As Assistant Division Chief to the Deputy Director, in the Investigations Division, the Assistant Division Chief assists the Deputy Director in the operation of the division, providing administrative and technical advice; liaison with other departmental officers and with public and private officials; strategic planning; and business process re-engineering by evaluating procedures, policies, practices, facilities, and recommending or effecting change. Additionally, advises and acts upon difficult administrative and program problems and aids in developing divisional and departmental policy. Specifically, performing the following duties:

This position may be subject to allocation approval by the Human Resources Branch and/or Department of Finance approval.

You will find additional information about the job in the Duty Statement .

Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSISTANT DIVISION CHIEF/PROGRAM MANAGER, DEPARTMENT OF MOTOR VEHICLES

ASSISTANT DIVISION CHIEF/PROGRAM MANAGER, DEPARTMENT OF MOTOR VEHICLES $9,224.00 - $10,475.00

# of Positions:

1

Work Location:

Job Type:

Permanent, Full Time

Department Information The Department of Motor Vehicles (DMV) is a recognized leader in public service and has existed for over 100 years. The DMV is responsible for registering approximately 34.7 million vehicles in California and licensing 26.5 million drivers, collecting over $8 billion in annual revenue. The DMV also maintains and oversees many other functions. The DMV provides quality licensing and motor vehicle-related services in its field offices located throughout California and online at www.dmv.ca.gov.

Special Requirements The position(s) require(s) a Background Investigation be cleared prior to being hired.

Using the online application system as specified in this announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your Examination/Employment Application (STD. 678), resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security number (SSN), birthdate, student identification number, driver license number (unless required), photograph, basis of eligibility, examination results, Limited Examination and Appointment Program (LEAP) status, gender, marital status, ethnicity, and age. Confidential information on STD. 678s submitted electronically online, such as SSN, will automatically be redacted upon submission.

Possession of the Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting the Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. If it is determined that you do not meet the Minimum Qualifications, your name will be removed or withheld from the eligibility list, rendering your eligibility as inactive and ineligible to be hired for the position. Candidates whose names have been withheld from an eligibility list may file an appeal with the State Personnel Board.

Who Should Apply

This is a departmental promotional examination for the Department of Motor Vehicles. Applicants must:

have a permanent civil service appointment with the Department of Motor Vehicles or meet the provisions of State Personnel Board Rule 234 or 235 by the final filing date; or

be a current or former employee of the Legislature with two or more consecutive years as defined in Government Code Section 18990; or

be a current or former non-elected exempt employee of the Executive Branch of government with two or more consecutive years (excluding those positions for which salaries are set by statute) as defined in Government Code Section 18992; or

be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code Section 18991.

Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/2/2020 Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Motor Vehicles Attn: Karin Hui - SEA - 525-308-4621-002 HRB - Selection and Certification Unit 2415 1st Avenue, MS E678 Sacramento , CA 95818 Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Karin Hui - SEA - 525-308-4621-002 HRB - Selection and Certification Unit 2415 1st Avenue, MS E678 Sacramento , CA 95818 Place in the "Selection & Certification Unit Drop Box" located at the 1st Floor Lobby. 08:00 AM - 04:00 PM Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

Statement of Qualifications - See Desirable Qualifications section below for more information.

When preparing your Statement of Qualifications, you are required to follow these guidelines: Must be addressed and numbered in the same order as is listed on this job posting.

Resumes do not take the place of the Statement of Qualifications.

Must include specific examples addressing each of the Desirable Qualifications.

Must be typed with font no smaller than Arial 10 point.

Must be no more than two (2) pages in length (one 8 ½” x 11” sheet with print on front and back is considered two [2] pages).

Margins must be no less than half (.5) inch.

Must be clearly titled “Statement of Qualifications” at the top of the first page.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

You must provide a response and specific examples for each of the desirable qualifications in your Statement of Qualifications. The response and examples you provide may be the only tool used for determining your final score and rank for this examination.

A Statement of Qualifications contains your narrative explanations of how your education, training, experience, knowledge, skills, and abilities meet the POSITION SPECIFIC QUALIFICATIONS for this position listed below. It is also your written presentation to the examination panel and serves as documentation of your ability to present information clearly and concisely in writing. Describe your leadership experience, which demonstrates your ability to plan, organize, and direct multi-level staff; and your knowledge of training, staff motivation, recognition, and performance management.

Describe your knowledge of and experience in staff services functions, including personnel management, budgeting, contracting, and facility management.

Describe your demonstrated ability to coordinate data gathering efforts, submit data for special projects and trend analysis, and provide efficiency recommendations to executive management.

Describe your well-developed interpersonal skills; and your demonstrated ability to work effectively with executive levels in the Department and governmental and private agencies.

Describe your knowledge of and experience in interpreting and applying the provisions of the California Vehicle Code, Peace Officer Bill of Rights, and the California Commission on Peace Officer Standards and Training (POST).

Describe your knowledge of the organization, purposes, and activities of the Department of Motor Vehicles and the Investigations Division.

Applicants who fail to follow the Statement of Qualifications guidelines and provide the required application documents will be eliminated from this examination process.

Special Testing Arrangements

If you have a disability and need special testing arrangements, complete and submit an Accommodation Request (STD. 679) form along with your Examination/Employment Application (STD. 678) to the above address. You will be contacted to make specific arrangements.

Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Hiring Unit Contact:

Tom Wilson

(916) 657-8377

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO Office

(916) 657-7553

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Minimum Qualifications One year of experience in State service at a level of responsibility equivalent to that obtained in the class of Manager V, Department of Motor Vehicles.

Or

Two years of experience in State service at a level of responsibility equivalent to that obtained in the class of Manager IV, Department of Motor Vehicles.

Or

Three years in the California state service performing supervisory or managerial duties at a level of responsibility equivalent to that obtained in the class of Manager III, Department of Motor Vehicles.

Knowledge and Abilities

Knowledge of: Principles and modern methods of public, personnel, fiscal, and business administration; organization, purposes, and activities of the Department of Motor Vehicles; provisions of the California Vehicle Code with particular reference to provisions pertaining to the Department of Motor Vehicles: administrative problems involved in directing a large State division; Department's Affirmative Action Program objectives; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

Ability to: Effectively plan, organize, and coordinate the work of a large staff involved in diverse functions; adapt to the responsibilities and demands of the management role in a large public agency; delegate authority and apply administrative controls effectively; direct the work of other managers and motivate them to achieve maximum effectiveness; prepare concise but comprehensive reports; establish and maintain cooperative relations with the public and other governmental and private agencies; speak and write effectively; analyze situations accurately and take effective action; interpret and apply the provisions of the California Vehicle Code; effectively contribute to the Department's affirmative action objectives.

Special Personal Characteristic

Demonstrated administrative ability.

General Information If you meet the requirements stated in this examination bulletin, you may take this examination, which is competitive. Possession of the minimum qualifications does not assure a place on the eligible list.

The Department of Motor Vehicles reserves the right to revise the examination plan to better meet the needs of the service if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules, and all competitors will be notified.

General Qualifications: All candidates for, appointees to, and employees in the State civil service shall possess the general qualifications of integrity, honesty, sobriety, dependability, industry, thoroughness, accuracy, good judgment, initiative, resourcefulness, courtesy, ability to work cooperatively with others, willingness and ability to assume the responsibilities and to conform to the conditions of work characteristic of the employment, and a state of health, consistent with the ability to perform the assigned duties of the classification. Where the position requires the driving of an automobile, the employee must have a valid state driver license, a good driving record, and is expected to drive the car safely.

Job Application Package Checklist

Contrary to the “How To Apply” and “Alternate Application Process” sections of this job posting, the Job Application Package Checklist is not required. However, applicants must submit all Required Application Documents identified under the “Application Instructions” section by the final filing date.

Personal Leave Program Information

NOTE: Salaries do not reflect reductions arising from the COVID-19 pandemic. Information for actual reductions is available in the Human Resources Manual, Section 2113, Personal Leave Program (PLP) . Please refer to the section for Excluded and Exempt Employees.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Keywords: state of california, Sacramento , Chief of Staff, Other , Sacramento, California

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