Litigation Legal Secretary

Company: Jobot
Location: Sacramento
Posted on: May 15, 2022

Job Description:

Prestigious Law Firm Seeking Litigation Legal Secretary for Their Gorgeous Office in California!

This Jobot Job is hosted by Hayley Christina

Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.

Salary $60,000 - $75,000 per year

A Bit About Us

Prestigious law firm seeking a Litigation Legal Secretary for their Litigation, Labor & Employment and Environmental, Land Use, & Resources practice groups.

Why join us?

Prestigious law firm, excellent benefits, AMAZING culture, hybrid schedule, and proper work-life balance!

Job Details
Legal Document Preparation and Filing Prepare template/shell pleadings, contracts, and other legal documents; coordinate document production; revise, finalize, file and serve documents with courts and agencies; and coordinate preparation of attorney and court working notebooks.
Word Processing Keyboard correspondence and simple to complex legal documents and forms from transcription, handwritten drafts, or notes; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; transcribe voice mail messages; and compare documents using document comparison software and produce redline comparison.
Timekeeping and Billing Enter, proofread, and close timekeepers' time entries in billing software; review, proofread, distribute, and track proformas and client invoices; manage complex proformas, incorporate edits, and mail out client invoices as needed; research and resolve billing problems and questions from clients and accounting as needed; and process expense reports and invoice disbursement requests.
Client Service Communicate with clients and outside counsel via phone and email; work with clients to obtain signatures on legal documents; coordinate client travel for in-person meetings and hearings; and coordinate client holiday cards and gifts.
Teamwork Work with and provide coverage for practice assistant team during times of need, such as heavy workload and unplanned or planned absences; delegate and coordinate projects with support departments; assist coworkers and timekeepers with questions related to technology or firm procedure; and participate in team meetings.
File and Document Management Scan, copy, fax, print, and organize documents; request and review conflicts reports; open new client/matters using firm's electronic records system; maintain electronic and physical files; retrieve documents from document management system and hard copy files; prepare and maintain notebooks; and transmit voluminous electronic documents via secure file sharing website.
Maintain timekeepers' calendars and monitor docketing deadlines; review documents and correspondence for important deadlines and information; maintain Outlook and Interaction contacts and working lists; prepare PowerPoint presentations; distribute internal and external mail electronically and/or by hard copy; schedule meetings and coordinate reservations for conference rooms and lunches; Continuing Legal Education (CLE) credit reporting; prepare and submit appropriate request form for business development or professional development expense approval; answer phone calls and relay phone messages; arrange travel; update and maintain practice group page on the firm's intranet; and comply with firm policies, including confidentiality, insider trading issues, etc.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Keywords: Jobot, Sacramento , Litigation Legal Secretary, Legal , Sacramento, California