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Clinical Specialist

Company: University of the Pacific
Location: Sacramento
Posted on: February 23, 2021

Job Description:

Work typically performed during standard business hours. May require occasional evening and weekend hours to complete tasks. Occasional travel may be required. Valid driver's license required. Incumbent must also be able to meet the University's fleet rules and be eligible to drive for University business. The University's insurance carrier reserves the right to exclude applicants based on their driving record. Position End Date Open Date 02/04/2021 Close Date Open Until Filled No Special Instructions to Applicants For first consideration, please apply before February 19th, 2021. Primary Purpose This position supports the functions of the Physician Assistant Program by coordinating Clinical operations as part of the clinical team. This position serves as the primary point of contact for the program's clinical operations, assisting and maintaining correspondence with students and clinical site affiliates to the Program. Essential Functions Provide clinical support under the direction of the Clinical Director:
1. Independently and/or in coordination with the Clinical Director, process student clearances for clinical rotation placements.
2. Communicate/coordinate student rotation placements with clinical sites and students. Routinely report on clearance progress to clinical team.
3. Track student compliance with clearance and immunization requirements in CastleBranch.
4. Maintain student and program records ensuring the security and privacy of all confidential records and is compliant to policies and regulations including but not limited to the Family Educational Rights and Privacy Act ( FERPA ) and the Health Insurance Portability and Accountability Act ( HIPAA ) requirements.
5. Track and report on clinical preceptor licensure and insurance requirements.
6. Track and report clinical site affiliation agreement statuses and facilitates the renewal process.
7. Monitor and update student, site, preceptor and administrative files for the clinical year.
8. Independently and/or in coordination with the clinical faculty, monitor student assignment completion, evaluate student performance, and assist with grade reporting.
9. Take meeting minutes for the Clinical and Operations committees, and is responsible for the review and timely distribution of minutes. Assist other committees as needed.
10. Maintain clinical curriculum related documents and meeting minutes.
11. Maintain Typhon database used for student scheduling at clinical sites
12. Responsible for processing PA Program clinical affiliation agreements and inputting all related demographic data in Typhon.
13. Assist with collection of data from clinical sites via monitoring of the Typhon database.
14. Resolve routine and complex problems with minimal consultation; handles multiple assignments and prioritizes in a constantly changing work environment; recognizes and improves administrative and operational processes as needed.
15. Coordinate with other staff to ensure budgetary requirements and preceptor payment processing.
16. Maintain student files applicable to clinical year curriculum.
17. Assist the Clinical Director, Program Director, and Senior Program Manager with projects as assigned.
18. Other duties as assigned. Minimum Qualifications --- Bachelor's degree
--- Minimum two years' experience providing senior level administrative support Preferred Qualifications --- Master's degree
--- Excellent communication and interpersonal skills are crucial, including clear, effective and tactful communication with individuals of varying ages and cultural backgrounds and perspectives.
--- Solid English composition skills are necessary, as well as the ability to create, compose and edit written/typed materials (e.g. reports, emails, narrative, charts/graphs).
--- Strong critical thinking and analytic skills required.
--- Experience with managing multiple simultaneous projects and timelines.
--- Must have the capacity to exercise diplomacy and deal effectively with people in a variety of circumstances in a calm, precise way.
--- Advanced skills in MS Office suite, experience using databases and advanced experience in internet navigation and research. Ability to adapt to emerging technology.
--- Strong organizational skills and the ability to work under pressure with frequent interruptions.
--- Must assume responsibility and work effectively with minimum supervision.
--- Ability to coordinate a variety of activities, correctly interpret directions, establish priorities, and work well under tight deadlines is crucial.
--- Must assume responsibility and work effectively with minimum supervision.
--- Must maintain strict confidentiality.
--- Experience working in a Physician Assistant program or similar professional education program strongly desired.
--- Extensive experience using databases and internet navigation and research desired. Physical Requirements Work is primarily performed in a standard office environment with use of computer and phone. Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking (or "walking across campus," if applicable), climbing stairs, bending, stooping and reaching. Occasional lifting up to 25 pounds. Work Environment/Work Week/Travel
Work typically performed during standard business hours. May require occasional evening and weekend hours to complete tasks. Occasional travel may be required. Valid driver's license required. Incumbent must also be able to meet the University's fleet rules and be eligible to drive for University business. The University's insurance carrier reserves the right to exclude applicants based on their driving record. Hiring Range All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AA/EEO Policy Statement University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability. Posting Specific Questions Required fields are indicated with an asterisk (*).

  • * Do you have a Bachelor's degree?
    • Yes
    • No
    • * Do you have a minimum two years' experience providing senior level administrative support?
      • Yes
      • No
      • * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
        • Yes
        • No
        • * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly: Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
          • Yes
          • No
          • * How did you first learn about this employment opportunity?
            • University of the Pacific Website
            • Asianlife.com
            • Blackperspective.com
            • CentralValleyJobs.com
            • Craigslist
            • Dice.com
            • Higheredjobs.com
            • Hispanic-Jobs.com
            • Indeed.com
            • Insidehighered.com
            • LinkedIn
            • Lgbtconnect.com
            • Metrochamber.org
            • Monster.com
            • Thelaa.org
            • SimplyHired.com
            • Workplacediversity.com
            • Association of American Colleges and Universities (AAC&U)
            • Chronicle of HIgher Education
            • Diverse Issues in Higher Education
            • EDUCAUSE
            • Higher Education Recruitment Consortium (HERC)
            • Higher Education Recruitment Consortium - Northern California (NorCal HERC)
            • Modesto Bee
            • Pacific Employee
            • Personal Referral
            • Professional or Association Listserv
            • Publication or website from a professional organization
            • Sacramento Bee
            • San Francisco Chronicle
            • Stockton Record
            • Agency Referral
            • Other Online Job Board

Keywords: University of the Pacific, Sacramento , Clinical Specialist, Healthcare , Sacramento, California

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