Clinical Specialist
Company: University of the Pacific
Location: Sacramento
Posted on: February 23, 2021
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Job Description:
Work typically performed during standard business hours. May
require occasional evening and weekend hours to complete tasks.
Occasional travel may be required. Valid driver's license required.
Incumbent must also be able to meet the University's fleet rules
and be eligible to drive for University business. The University's
insurance carrier reserves the right to exclude applicants based on
their driving record. Position End Date Open Date 02/04/2021 Close
Date Open Until Filled No Special Instructions to Applicants For
first consideration, please apply before February 19th, 2021.
Primary Purpose This position supports the functions of the
Physician Assistant Program by coordinating Clinical operations as
part of the clinical team. This position serves as the primary
point of contact for the program's clinical operations, assisting
and maintaining correspondence with students and clinical site
affiliates to the Program. Essential Functions Provide clinical
support under the direction of the Clinical Director:
1. Independently and/or in coordination with the Clinical Director,
process student clearances for clinical rotation placements.
2. Communicate/coordinate student rotation placements with clinical
sites and students. Routinely report on clearance progress to
clinical team.
3. Track student compliance with clearance and immunization
requirements in CastleBranch.
4. Maintain student and program records ensuring the security and
privacy of all confidential records and is compliant to policies
and regulations including but not limited to the Family Educational
Rights and Privacy Act ( FERPA ) and the Health Insurance
Portability and Accountability Act ( HIPAA ) requirements.
5. Track and report on clinical preceptor licensure and insurance
requirements.
6. Track and report clinical site affiliation agreement statuses
and facilitates the renewal process.
7. Monitor and update student, site, preceptor and administrative
files for the clinical year.
8. Independently and/or in coordination with the clinical faculty,
monitor student assignment completion, evaluate student
performance, and assist with grade reporting.
9. Take meeting minutes for the Clinical and Operations committees,
and is responsible for the review and timely distribution of
minutes. Assist other committees as needed.
10. Maintain clinical curriculum related documents and meeting
minutes.
11. Maintain Typhon database used for student scheduling at
clinical sites
12. Responsible for processing PA Program clinical affiliation
agreements and inputting all related demographic data in
Typhon.
13. Assist with collection of data from clinical sites via
monitoring of the Typhon database.
14. Resolve routine and complex problems with minimal consultation;
handles multiple assignments and prioritizes in a constantly
changing work environment; recognizes and improves administrative
and operational processes as needed.
15. Coordinate with other staff to ensure budgetary requirements
and preceptor payment processing.
16. Maintain student files applicable to clinical year
curriculum.
17. Assist the Clinical Director, Program Director, and Senior
Program Manager with projects as assigned.
18. Other duties as assigned. Minimum Qualifications --- Bachelor's
degree
--- Minimum two years' experience providing senior level
administrative support Preferred Qualifications --- Master's
degree
--- Excellent communication and interpersonal skills are crucial,
including clear, effective and tactful communication with
individuals of varying ages and cultural backgrounds and
perspectives.
--- Solid English composition skills are necessary, as well as the
ability to create, compose and edit written/typed materials (e.g.
reports, emails, narrative, charts/graphs).
--- Strong critical thinking and analytic skills required.
--- Experience with managing multiple simultaneous projects and
timelines.
--- Must have the capacity to exercise diplomacy and deal
effectively with people in a variety of circumstances in a calm,
precise way.
--- Advanced skills in MS Office suite, experience using databases
and advanced experience in internet navigation and research.
Ability to adapt to emerging technology.
--- Strong organizational skills and the ability to work under
pressure with frequent interruptions.
--- Must assume responsibility and work effectively with minimum
supervision.
--- Ability to coordinate a variety of activities, correctly
interpret directions, establish priorities, and work well under
tight deadlines is crucial.
--- Must assume responsibility and work effectively with minimum
supervision.
--- Must maintain strict confidentiality.
--- Experience working in a Physician Assistant program or similar
professional education program strongly desired.
--- Extensive experience using databases and internet navigation
and research desired. Physical Requirements Work is primarily
performed in a standard office environment with use of computer and
phone. Requires extended periods of sitting and repetitive
hand/wrist motion while using computer keyboard and phone.
Occasional standing, walking (or "walking across campus," if
applicable), climbing stairs, bending, stooping and reaching.
Occasional lifting up to 25 pounds. Work Environment/Work
Week/Travel
Work typically performed during standard business hours. May
require occasional evening and weekend hours to complete tasks.
Occasional travel may be required. Valid driver's license required.
Incumbent must also be able to meet the University's fleet rules
and be eligible to drive for University business. The University's
insurance carrier reserves the right to exclude applicants based on
their driving record. Hiring Range All applicants who receive a
conditional offer of employment are required to execute a release
and authorization for a background screening. AA/EEO Policy
Statement University of the Pacific is an affirmative action and
equal opportunity employer dedicated to workforce diversity. In
compliance with applicable law and its own policy, Pacific is
committed to recruiting and retaining a diverse faculty and staff
and does not discriminate in its hiring of faculty and staff, or in
the provision of its employment benefits to its faculty and staff
on the basis of race, color, religion, national origin, ancestry,
age, genetic information, sex/gender, marital status, military and
veteran status, sexual orientation, medical condition, pregnancy,
gender identity, gender expression, or mental or physical
disability. Posting Specific Questions Required fields are
indicated with an asterisk (*).
Keywords: University of the Pacific, Sacramento , Clinical Specialist, Healthcare , Sacramento, California
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