Associate Director for Admissions Operations

Company: The California State University
Location: Sacramento
Posted on: September 3, 2024

Job Description:

Associate Director for Admissions OperationsJob no: 541576 Work type: Management (MPP) Location: Sacramento Categories: MPP, At-Will, Full Time, Student Services, On-site (work in-person at business location) Working Title: Associate Director for Admissions OperationsClassification Title: Administrator IPriority Application Date (Posting will remain open until filled): Sunday, September 1, 2024 @ 11:55pm PSTHiring Preference: Not ApplicablePosition SummaryThe Associate Director for Admissions Operations reports to the Executive Director of Admissions, Outreach, and Orientation and supervises the undergraduate application and admissions processing team. They are responsible for administering undergraduate admissions processing, compliance with Title 5, processes and procedures related to admissions appeals, and data reporting.The Associate Director participates in strategic decision-making and oversees several critical operations (e.g. Cal State Apply, Veteran admissions). They manage one of four primary areas that make up the Office of Admissions & Outreach and Orientation. They represent the office on local and state-wide committees and serve as the point person for Admissions & Outreach and Orientation when the Executive Director is unavailable.The Associate Director is responsible for planning, directing, and evaluating the Student Admissions Module systems to support a comprehensive annual plan that aligns with the University Strategic plan and Enrollment Initiatives. They provide technical leadership for the variety of systems which support Student Admission Records including PeopleSoft, Student Success Planner software, CRM, communications solutions, Smartsheets, and OnBase as well as the numerous integrations with other CSU, State, and campus systems.The Associate Director oversees the technical processes for the Student Admissions module, which includes the following activities: activating admissions cycles for each semester, maintaining student groups, assigning appropriate student checklists, overseeing the student admissions cycle, and other critical admissions processes. They organize all data required for data requests including federal and state mandated audits.The Associate Director cultivates effective partnerships with key on-campus and off-campus units (e.g. Information Resource Technology, Office of the University Registrar, Financial Aid, Bursar's Office, Academic Advising, Academic Affairs, Federal and State contacts, and the CSU Chancellor's Office) in support of strategic goals. Through continued close collaboration with campus partners, the Associate Director will facilitate discussions, listen to issues and ideas brought forward, and analyze required components necessary to establish support across campus.The Associate Director is jointly responsible for the daily management of Admissions & Outreach and Orientation, providing staff training, feedback, direction, prioritization, performance reviews, discipline, and other related management duties. They conduct department budget reviews and recommendations, manage Admissions operations, and supervise Admissions staff members.The Associate Director is responsible for planning, directing, and evaluating the systems and project support for student success related systems and centralized services in support of the University strategic plan. They provide project management and operational leadership for the variety of Admissions processes.FLSA: Exempt (Not Eligible for Overtime)Anticipated Hiring Range: $5,830 per month - $7,920 per monthCSU Classification Salary Range: $3,938 per month - $11,703 per monthWork Hours: Monday through Friday, 8AM through 5PM (Hours may vary depending on department needs). Partial telework schedule may be available after training period, subject to management approval.Department Information:Admission and Outreach sponsors and coordinates numerous recruitment activities and offers prospective and current students individual and group admission counseling and accurate, efficient document processing. For more information visit: https://www.csus.edu/apply/admissions/index.htmlRequired QualificationsEducation:

• Bachelor's Degree from an accredited four-year college or university or equivalent work experience.Experience:
  • Experience supervising or providing lead work direction to staff.
  • Experience resolving complex organizational, policy, or procedural problems.Knowledge, Skills, and Abilities:
    • Thorough knowledge of the policies, procedures, and practices of admissions processing and admissions outreach and recruitment.
    • General knowledge of the policies, practices, and activities of other student services programs.
    • General knowledge of the principles, problems, and methods of public administration including organizational, personnel, and fiscal management; general knowledge of advanced statistical and research methods.
    • Excellent analytical and problem-solving skills.
    • Excellent organizational and time-management skills with the ability to adjust priorities as needed to meet changing and overlapping deadlines.
    • Strong leadership skills with the ability to provide oversight, training, and guidance to others.
    • Strong interpersonal skills with the ability to establish and maintain effective working relationships within a diverse environment.
    • Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.Conditions of Employment:Ability to pass background check.Preferred Qualifications:
      • Master's Degree or equivalent.
      • Five (5) years of progressively responsible experience in undergraduate admissions processing.
      • Thorough understanding of admissions requirements affecting veteran students and veteran-related documentation.
      • Five (5) or more years of experience working in admissions.
      • Knowledge of PeopleSoft (CMS) administrative software systems.
      • Working knowledge of international admission processes.Documents Needed to Apply:
        • ResumeFailure to upload required documentation may lead to disqualification.Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching, and learning.To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu.A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.Effective May 2023, per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health applicable to their age, medical condition, and other relevant indications.Out of State Employment:Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (i.e., H-1-B Visa).Note to Applicants:Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.Advertised: Aug 08 2024 Pacific Daylight Time
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Keywords: The California State University, Sacramento , Associate Director for Admissions Operations, Executive , Sacramento, California