Senior Program Manager, Pacific Pathways for Health Professions

Company: University of the Pacific
Location: Sacramento
Posted on: March 17, 2023

Job Description:

Senior Program Manager, Pacific Pathways for Health Professions Job Title Senior Program Manager, Pacific Pathways for Health Professions Department Health Sciences Administration Campus Posting Number 201303239P Full or Part Time Full Time Number of Months 12 Work Schedule Work performed mostly during standard business hours. Some events on weekends/evenings are to be expected and will be scheduled with advance notice. Regular travel required to Sacramento, San Francisco and Stockton campuses, as well as off-site events in the San Francisco Bay Area and the Central Valley. Position End Date Open Date 03/10/2023 Close Date Open Until Filled Yes Special Instructions to Applicants For first consideration, please apply on or before March 17, 2023. Position Summary Information Primary Purpose Under the general supervision of the Director of the Pacific Pathways for Health Professions ( PPHP ), the Senior Program Manager is responsible for oversight and management of operations, administration, and budget processing for the PPHP program. This position further supports the director with recruitment, hiring, marketing, event planning, reporting, and stakeholder engagement. The position functions under minimal general supervision, independently performing work in high volume, fast-paced environment.

Program Information: The PPHP program is a new five (5) year grant funded collaboration between the Schools of Health Science, Dentistry, and Pharmacy to improve underrepresented student success along the pathway from recruitment into health professions programs at Pacific to employment in the health workforce.

The specific aims of the grant are:

• Diversify the healthcare workforce by:
  • Expanding recruitment events to underserved groups.
  • Establishing more holistic admissions practices.
  • Retain and support underrepresented students by:
    • Providing comprehensive student support.
    • Augmenting the cultural/linguistic humility curriculum.
    • Send healthcare workers to serve diverse populations in California by:
      • Expanding clinical training opportunities with underrepresented populations.
      • Providing career placement services into rural and Health Provider Shortage Areas ( HPSA ). Essential Functions
        • Manage the operations and procedures of the HPP Program; including supervision of operations, recruiting, admissions, marketing, finance, procurement, events, pre-matriculant, student, and alumni relations, program preparations and logistics, and implementation and delivery of the program, actively seek out and drive process improvement, automation, and cost-efficient initiatives related to program operations.
        • Supervise select HPP program staff and student workers as needed, monitoring workloads and performance; to include training, staff development, work distribution, performance appraisals, adherence to university policies and procedures, work schedules, and commendation or disciplinary procedures.
        • Manage and oversee new hire processing, onboarding, and new hire orientation of new employees to the PPHP Program.
        • Oversee budget processing and manage program resources ethically and responsibly in accordance with university policy.
        • Assist with the annual promotional plan and long-range marketing plans, analyzing marketing data and effectiveness of all promotional activities in relation to department's marketing guidelines.
        • Assist with development and management of the PPHP program web page.
        • Independently and/or in coordination with the Director, develop and manage events related to recruitment, admissions, student support, clinical education, and career counseling for underserved students.
        • Assist with developing policies and procedures for effectively managing all components of the program in accordance with university policies and procedures to ensure fair, equitable, and inclusive treatment of prospective and enrolled students.
        • Serve as both internal and external representation for the Program to promote, recruit, coordinate, facilitate, and maintain connections between key stakeholders, particularly with clinical training sits and alumni employers.
        • Plan and conduct meetings with internal and external stakeholders.
        • Assist with data collection, management, and analysis to ensure the HPP Program outcomes and specific aims are achieved.
        • Assist the Director with grant reporting. This includes writing, editing, fact-gathering, institutional resource identification, obtaining supporting documents and forms, proposal formatting, distribution, and submission.
        • Assist the Director with curriculum development related to student support and DEI .
        • Assist the Director with faculty development related to student support and DEI .
        • Coordinate and curate wraparound services for underrepresented student success.
        • Serve on University, School, and community committees as requested by the Director.
        • Assist the Director with developing presentations and publications related to the program.
        • Perform other related duties as assigned. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff. Minimum Qualifications
          • Bachelor's Degree (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework).
          • Five (5) years of experience providing senior level administrative and professional program support. Preferred Qualifications
            • Master's Degree.
            • Demonstrated experience working with health professionals, business leaders, faculty, and/or adult learners.
            • Demonstrated experience working in admissions, student, affairs, or academic support services in higher education.
            • Technical proficiency in the use of MS Office suite, Adobe suite, Banner, Canvas, Qualtrics, GradCAS.
            • Experience working with information protected by FERPA and/or HIPPA requirements and/or the ability to process confidential materials with discretion.
            • Excellent writing and communication skills, time management skills, and meticulous attention to detail.
            • Ability to work independently as well as collaboratively.
            • Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
            • Experience and sensitivity in working with people of diverse backgrounds and cultures.
            • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
            • Ability to engage and integrate culturally responsive practices and knowledge in their work. Physical Requirements The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
              
              Requires extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to twenty-five (25) pounds.
              
              Work Environment/Work Week/Travel: Work is primarily performed in an office environment. Work performed mostly during standard business hours. Some events on weekends/evenings are to be expected and will be scheduled with advance notice. Regular travel required to Sacramento, San Francisco and Stockton campuses, as well as off-site events in the San Francisco Bay Area and the Central Valley. Hiring Range $64,480.00 - $77,410.00 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer. All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening. AA/EEO Policy Statement University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.Posting Specific Questions Required fields are indicated with an asterisk (*).
              • * Do you have a Bachelor's degree? (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework.)
                • Yes
                • No
                • * Do you have at least five (5) years of experience providing senior level administrative and professional program support?
                  • Yes
                  • No
                  • * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:Are you currently excluded from participation in federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
                    • Yes
                    • No
                    • * Pacific participates in federal healthcare programs. As such, a required part of the hiring process is to verify that potential employees have not been excluded from participating in federal programs for mandatory exclusions (including for fraud, controlled substances crimes, patient abuse or neglect, or other program-related crimes) or for other permissive exclusions by the Office of Inspector General. A "Yes" response would be considered disqualifying. Please answer the following question accordingly:Have you received notice that you are under review for possible exclusion from any federal programs (including Medicare, Medicaid, or any other federal healthcare program)?
                      • Yes
                      • No
                      • * How did you first learn about this employment opportunity?
                        • University of the Pacific Website
                        • Asianlife.com
                        • Blackperspective.com
                        • CentralValleyJobs.com
                        • Craigslist
                        • Dice.com
                        • Higheredjobs.com
                        • Hispanic-Jobs.com
                        • Indeed.com
                        • Insidehighered.com
                        • LinkedIn
                        • Lgbtconnect.com
                        • Metrochamber.org
                        • Monster.com
                        • Thelaa.org
                        • SimplyHired.com
                        • Workplacediversity.com
                        • Association of American Colleges and Universities (AAC&U)
                        • Chronicle of HIgher Education
                        • Diverse Issues in Higher Education
                        • EDUCAUSE
                        • Higher Education Recruitment Consortium (HERC)
                        • Higher Education Recruitment Consortium - Northern California (NorCal HERC)
                        • Modesto Bee
                        • Pacific Employee
                        • Personal Referral
                        • Professional or Association Listserv
                        • Publication or website from a professional organization
                        • Sacramento Bee
                        • San Francisco Chronicle
                        • Stockton Record
                        • Agency Referral
                        • Other Online Job Board

Keywords: University of the Pacific, Sacramento , Senior Program Manager, Pacific Pathways for Health Professions, Executive , Sacramento, California