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Library Services Specialist III - Metadata Management

Company: California State University, Sacramento
Location: Sacramento
Posted on: November 25, 2022

Job Description:

Library Services Specialist III - Metadata Management

Job No: 517410
Work Type: Staff
Location: Sacramento
Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time, Library

Working Title: Library Services Specialist III - Metadata Management

Classification Title: Library Services Specialist III

Posting Details

Priority Application Deadline: Monday, August 22nd @ 11:55pm PDT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the general direction of the Head of the Collection Management Services Department, this position places particular emphasis on oversight and processing of Sacramento State theses, projects, and dissertations in electronic formats, as well as campus scholarship, campus research data, and open educational resources to be uploaded to Sac State Scholars, the university's institutional repository. The incumbent participates, and may lead, bibliographic record maintenance projects. In consultation with the Digital Initiatives Librarian, the LSS III creates descriptive, administrative, and technical data for digital assets in compliance with Dublin Core, DACS, and other metadata standards. This position shares responsibility for Special Collections and University Archives cataloging.

FLSA: Non-Exempt

CSU Classification Salary Range: $3,528 - $6,505 per month

Hiring Range: $3,528 - $4,700, commensurate with the candidate's education, experience, skills, and training.

Salary Grade/Range: 1

Recruitment Type: Regular (Probationary)

Time Base: Full-Time

Work Hours: M-F 8:00 am - 5:00 pm. Schedule negotiable. Telework negotiable after first (90 day) evaluation period.

Department Information

As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the library with student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State University Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a U.S. Government Depository. The library's mission is to inspire excellence in teaching, learning, and scholarly activities.

The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. We welcome individuals from diverse backgrounds to join our growing organization of 25 library faculty, 30 staff and approximately 30 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another's success.

The University Library is committed to ensuring our library is a welcoming and inclusive place for all of our students, faculty, staff, and community members. Sacramento State is a minority-serving institution having the federal designation as a Hispanic Serving Institution (HSI) and Asian American and Native American Pacific Island Serving Institution (AANAPISI). We strive to provide equal access to educational opportunities and commit ourselves to anti-racist and social justice objectives in service to our communities. As an anchor university we aim to connect our students, faculty, and staff with the community to achieve lasting improvements through inclusive civic engagement.

Minimum Qualifications

In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills:

  • Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.
  • Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records.
  • Thorough knowledge of external online databases, systems and resources, including the ability to perform complex online searches.
  • Thorough knowledge of institution and library's policies and practices associated with the ethical use of and access to library and online resources.
  • Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance.
  • Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.
  • Ability to investigate and research more complex problems, including analyzing and interpreting information.
  • Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.
  • Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.
  • Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and online resources.
  • Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing workflow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures.
  • Strong organizational skills to oversee and lead workflow in assigned area.

    Required Qualifications

    1. Two years of related library and/or clerical experience.
    2. Experience using library systems and/or complex databases.
    3. Experience using and interpreting bibliographic catalog records in online catalogs.
    4. Experience with drafting documentation of procedures and providing training to others.

    5. Proficiency with standard office software packages and systems (e.g. Microsoft Excel, Office 365) and the Internet.
    6. Thorough knowledge of cataloging, following AACR2/RDA; MARC21 Format for Bibliographic Data and Authority Data; Library of Congress and Superintendent of Documents classification schemes; Library of Congress name and subject headings (LCNA, LCSH); OCLC and other bibliographic databases; as well as bibliographic tools such as MarcEdit and Classification Web.
    7. Ability to investigate and solve complex bibliographic problems.
    8. Knowledge of non-MARC metadata standards (Dublin Core, MARCXML) for processing University theses/projects/dissertations, campus scholarship, research data, and open educational resources.
    9. Cataloging for Special Collections requires the knowledge to recognize and notate unique characteristics of these materials and ability to follow special physical handling requirements.
    10. Ability to investigate and research complex problems, including analyzing and interpreting information.
    11. Strong communication skills.
    12. Strong interpersonal skills to work effectively with others in a team environment.
    13. Strong organizational and detail-oriented skills with the ability to meet deadlines and ensure regular workflows.
    14. Demonstrated strong commitment to diversity, equity, and inclusion in higher education.

    Physical Requirements:
    15. Ability to frequently move (e.g. lift, carry) library materials up to 10 lbs.

    Preferred Qualifications

    16. Proficiency in the use of the library management system Alma, including Analytics, and of Primo, the Library's discovery tool.
    17. Library Technician certificate (2 year program). Baccalaureate college degree.
    18. Experience working in an academic library.
    19. Bibliographic and/or reading knowledge of foreign languages.

    Documents Needed to Apply

    Resume, cover letter.

    Failure to upload required documentation may result in disqualification.

    About Sac State

    Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: "As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement." As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

    As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

    To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

    Background Check Disclaimer

    A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

    COVID-19 Vaccine Certification Information:
    CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to
    Out of State Employment Policy

    Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

    As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    CSU Telecommuting Program
    Sacramento State is participating in the CSU Telecommuting Program. The opt-in program is available for positions within the Management Personnel Plan (MPP), Academic Professionals of California (APC) union, or California State University Employees Union (CSUEU). All CSU employees, regardless of telecommuting status, must still comply with the CSU's Out of State Employment Policy.

    Equal Employment Opportunity

    California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

    It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit

    The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

    Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
    The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.
    Eligibility Verification
    Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

    Note to Applicants:

    Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

    Advertised: August 08, 2022 (8:50 AM)
    Applications Closes: Open Until Filled

    To apply, visit


Keywords: California State University, Sacramento, Sacramento , Library Services Specialist III - Metadata Management, Executive , Sacramento, California

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