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Grants and Contracts Management Associate

Company: Sierra Health Foundation
Location: Sacramento
Posted on: April 10, 2021

Job Description:

Sierra Health Foundation and the Center Sierra Health Foundation is a private philanthropy with a mission to invest in and serve as a catalyst for ideas, partnerships and programs that improve health and quality of life in Northern California. The foundation is committed to improving health outcomes and reducing health disparities in the region through convening, educating and strategic grant making. Sierra Health Foundation has a broad definition of health, believing there is much more to health than health care. It is influenced by factors that include socioeconomic conditions, environment, education, income and individual behavior choices. The foundation also believes in the need for health and racial equity and racial justice. Reducing health disparities is a key factor in striving toward better health for all and reflects the foundations dedication to ensuring that people throughout its funding region have the opportunity to lead healthy lives. Sierra Health Foundation established The Center at Sierra Health Foundation to advance its commitment to strengthening community capacity to engage in policy development, planning, and implementation efforts that seek to address the health needs of Californias underserved populations. The Center works to promote health, racial equity and racial justice in communities throughout California with local, state and national partners. With strategy, creativity and ongoing collaboration, The Center strives to eradicate health inequities across the state. Learn more at sierrahealth.org and shfcenter.org. Sierra Health Foundation is an Equal Opportunity Employer. SUMMARY: The Grants & Contracts Management Associate works across multiple departments of the Foundation and closely with the Program, Accounting and Administration, and the Executive teams to coordinate and manage compliance regulations, proper documentation processing, data and payments related to grants, and contracts and funder agreements administered by the Foundation. This position is also responsible for providing oversight, implementation and administration of the grants management database software. ESSENTIAL DUTIES AND RESPONSIBILITIES --- Responsible for the processing of all Foundation and Center grants, contracts and funder agreements and participates in the allocation process.--- Responsible for ensuring integrity of grants, contracts and funder agreements distributed, including structure and compliance.--- Works externally with applicants and grantees to facilitate grant, contracts and funder agreement allocation and monitor activity.--- Shares grant, contracts, and funder agreements information with program, accounting and administration, finance, legal, communications and technology staff and improves processes.--- Ensures that proposals and grant, contracts and funder agreements reports are reviewed according to standards for timelines, quality and consistency of grant, contract and funder agreement processing.--- Educates and trains foundation staff on grants, contracts and funder agreements management compliance, internal processes and technology.--- Work with external and internal stakeholders on contractual and procurement process.--- Maintain all funder, grant and contractor files, both electronically and physically. This includes scanning all funder, grant and contractor documents into the Foundations document retention software and filing in the appropriate folders using metadata templates.--- Perform funder, grant, contract and other record retention activities. This includes closing files, recording destruction dates and destroying archived records pursuant to the record retention policy.--- Review and audit Grant & Contract files.--- Guide the administration and oversight of the database software for the administration of grants, funder documentation and contracts for the foundation.--- Conduct periodic file audits in the Foundations database and document retention software files to ensure all data is correctly input and all documentation is scanned, complete and filed correctly.--- Manages the automated grant system and recommends policies and procedures to improve current process as needed.--- Develop reporting standards for foundation staff and management.--- Coordinate the development of contract management processes and implement in the software database.--- Other tasks as assigned. SUPERVISORY RESPONSIBILITIES This job has no supervisory duties. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE --- Bachelors Degree in business administration, database management, or related field.--- 3-5 years in project management, government/grant contract experience required.--- 1-2 years of experience providing written and verbal communications to support reporting for the board of Directors and executive management.--- Experience managing grants and contracts in large systems or institutions preferred.--- Experience providing compliance knowledge to support financial reporting and procurement.--- Prefer knowledge of grant and contract processes and software platforms.--- Experience in database softwares like Salesforce or any other grant softwares CERTIFICATES, LICENSES, REGULATIONS Must have a current valid drivers license and be insurable under the Foundations insurance policy. Must have a reliable vehicle to perform various in-field tasks. LANGUAGE SKILLS --- Excellent written and oral communication skills.--- Ability to read and comprehend basic contract language, instructions, business correspondence, government agency documentation and memos.--- Ability to write business correspondence.--- Ability to implement communicate and train staff on contract management software.--- Ability to effectively present information in one-on-one and small group situations to grantees, independent contractors, employees of the organization and others. COMPUTER SKILLS --- Proficient in Windows, Microsoft Office, Outlook, GIFTS Online, Laserfiche and ERP software use. OTHER SKILLS AND ABILITIES --- Detailed attention to quality controls for creating and distributing contract agreements. This requires a firm understanding of processes and procedures for contractual compliance requirements.--- Excellent time management skills and be able to establish priorities and meet deadlines.--- Strong understanding of the contractual process.--- General knowledge of non-profit IRS tax status compliance regulations.--- Good analytical and problem-solving abilities and must be able to communicate solutions to foundation staff--- Ability to read and interpret documents including contracts, grants, and grant proposals.--- Working knowledge of office administration procedures and operation of standard office equipment.--- Work independently and within a team on special nonrecurring and ongoing projects.--- Requires a high level of interpersonal skills to handle sensitive and confidential situations and documentation.

Keywords: Sierra Health Foundation, Sacramento , Grants and Contracts Management Associate, Executive , Sacramento, California

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