National geo-technical engineering firm is seeking a bright new
employee to assist the engineering dept. Applicant will provide
administrative support, manage files and information for Project
Manager and team, track group metrics, including budget data,
employee data, training data (i.e. financial reports from SAP,
datasheets in MS Excel) and:
?Schedule and coordinate logistics for meetings/training events,
activities and functions, including arranging for conference rooms
and audio-visual requirements, sending meeting invites, order
catering, compiling agendas, and attending meetings to scribe and
report on action items
?Document handling and record keeping including: time sheets,
general/technical filing, photocopying, scanning, printing,
collation, logs, report binders, etc.
?Prepare /draft correspondence, letters, e-mails, prep documents
for meetings, compile training materials, etc.
?Maintain team information: distribution/phone/address/vendor
lists, vacation schedule, training compliance, birthdays
?Reconcile and allocate charges as appropriate on Procard, invoice
?Coordinate travel logistics utilizing Global Travel Link, prepare
detailed itineraries and provide background information for
meetings and trips
?Assist staff with procurement of office supplies, business cards,
corporate credit cards, phones, security cards and IT equipment and
?Maintain calendars, weekly/monthly/annually
?Provide technical assistance for group: Assist with data
compilation and data analysis and with generating presentation
slides and other materials.
?Provide vacation relief and project support to other
Administrative Assistants, as needed.
M-F, 8-5, We are an equal employment opportunity employer and will
consider all qualified candidates without regard to disability or
protected veteran status.