Administrative Assistant 2
Company: University of California - Davis
Location: Sacramento
Posted on: September 4, 2024
Job Description:
Apply for JobJob ID72330
LocationSacramento
Full/Part TimeFull Time
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Job Summary
#CA-SSThis position will provide administrative leadership to the
Divisions of Behavioral and Developmental Pediatrics and Genomic
Medicine. The objective of this position is to independently
provide a high level of critical administrative, research, and
academic coordination and support to the divisions and their
Chiefs. This includes a combination of 11 faculty/physicians
between the two divisions with multiple internal and external
clinical and administrative responsibilities including coordination
of required patient care needs, compiling division statistics,
systems development, maintenance of clinical and academic and
research information, and HGSS (Human Genomic Seminar Series).
Under minimal supervision, incumbent will prioritize tasks and
respond to the needs of the faculty and staff; effectively
communicating in person, by telephone and in writing; plan,
organize, evaluate situations, make decisions, adjust priorities,
work independently and as part of a team, and respond with
flexibility to requests for assistance in problem solving, Act as a
backup to any additional administrative needs as assigned by
supervisor. Finally, this position ensures that goals and
objectives of the divisions are being met. Responsible for
overseeing all areas of division functions, including purchasing,
faculty coordination, and academic matters.Apply By Date 09/13/2024
at 11:59PMFor full consideration, applicants are encouraged to
upload license and/or certification if required of the
position.Minimum Qualifications
High school diploma or equivalent
experience.Experience working in an executive-level office
environment and/or providing administrative support to include but
not limited to: complex calendaring, coordinating logistics, travel
arrangements etc.Experience with financial transactions and
reconciliations.Experience researching, extracting, compiling, and
summarizing information from a variety of sources to prepare
reports and information clearly and concisely.Computer knowledge
and skills to apply various programs (word processing, Excel
spreadsheets, databases) and software to accomplish assignments,
and the ability to learn new software, as necessary.Skills to
analyze situations, define problems and/or objectives, identify
relevant factors, formulate logical conclusions, and suggest
alternative solutions.Strong organizational and time management
skills to establish goals, prioritize and coordinate multiple work
assignments and deadlines efficiently despite frequent
interruptions.Editing and writing skills to initiate, compose,
format, proofread, and carefully edit various professional business
documents, such as grants, general correspondence, and meeting
minutes.Skill to interpret policies and procedures.Preferred
Qualifications
Experience using DaFIS/Kauli, MedHub,
MyInfoVault and AggieTravel. Experience or skills to learn
Electronic Medical Record software (EPIC) to research patient
information and validate/document visits and procedures. Experience
working independently with minimal direction, to work under
pressure, and to utilize good judgment in making decisions.
Knowledge of UCD Policy and Procedures, including but not limited
to UCDH Medical Staff policies and Procedures, ACGME Policies and
Procedures and JCAHO requirements.Knowledge of medical
terminology.Key Responsibilities
85% - DIVISION MANAGEMENT 10% -
GENOMIC SEMINAR 5% - OTHER DUTIES Department OverviewThe vision of
the Department of Pediatrics is the healthiest future for all
children and families, with a mission dedicated to creating a
healthy future for all children through outstanding patient care,
transformative research, innovative medical education, and
community-based advocacy.POSITION INFORMATION
Salary or Pay Range: $24.66 -
$34.93Salary Frequency: Hourly Salary Grade: 109UC Job Title: BLANK
AST 2Number of Positions: 1 Appointment Type: Staff:
CareerPercentage of Time: 100%Shift Hours: M-F, 8am-4:30pmLocation:
Sacramento Campus - Other (HSP901)Union Representation:
CX-Clerical/AdminBenefits Eligible: YesHybrid/Remote/Onsite: This
position is hybrid (mix of on-site and remote
work)BenefitsOutstanding benefits and perks are among the many
rewards of working for the University of California. UC Davis
offers a full range of benefits, resources and programs to help you
bring your best self to work, as well as to help you and your
family achieve your health, wellness, financial and career goals.
Learn more about the benefits below and eligibility rules by
visiting either our handy Benefits Summary for UC Davis Health
Employees or Benefits Summary for UC Davis Employees and our
Benefits Page.
If you are represented by a union, benefits are negotiated between
the University of California (UC) and your union and finalized in a
contract. Read your bargaining unit's employment contract, stay
abreast of current negotiations and learn about collective
bargaining at UC:
https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
* High quality and low-cost medical plans to choose from to fit
your family's needs
* UC pays for Dental and Vision insurance premiums for you and your
family
* Extensive leave benefits including Pregnancy and Parental Leave,
Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health
Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis
Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement
Program as stipulated in the UC Davis Health Policies or Collective
Bargaining Agreement
* Access to free professional development courses and learning
opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free
mental health services
* Supplemental insurance offered including additional life,
short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer &
Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension
and other Retirement Saving Plans. More information on our
retirement benefits can be found here
* UC Davis cares about building a community, which is why we
provide resources to enhance diversity, equity and inclusion as
well as Employee Resource Groups (ERGs) to support our staff
Physical Demands
Standing - Occasional Up to 3 Hours
Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours
Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling -
Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours
Reaching overhead - Occasional Up to 3 Hours Keyboard
use/repetitive motion - Continuous 6 to 8+ Hours Environmental
Demands
Loud noise levels - Occasional Up to
3 Hours Mental Demands
Sustained attention and concentration
- Frequent 3 to 6 Hours Complex problem solving/reasoning -
Occasional Up to 3 Hours Ability to organize & prioritize -
Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours
Numerical skills - Occasional Up to 3 Hours Constant Interaction -
Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6
Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work
Environment
Work occasional overtime, including
evenings and weekends, to meet the required deadlines.Special
Requirements
This is a critical position, as
defined by UC policy and local procedures, and as such, employment
is contingent upon successful completion of background check(s),
including but not limited to criminal record history background
check(s) This position is designated as a mandated reporter under
CANRA and UC policy, and employment is contingent on compliance
with applicable policies, procedures and training requirements
Diversity, Equity, Inclusion and BelongingAt UC Davis, we're
solving life's most urgent challenges to bring a fuller, healthier,
and more resilient world within reach. We grow from every challenge
we take on and we don't just maintain - we improve. We recognize
that creating an inclusive and intellectually vibrant organization
means understanding and valuing both our individual differences and
our common ground. The most comprehensive solutions come from the
most diverse minds and you belong here. As you consider joining UC
Davis, please explore our Principles of Community, our Clinical
Strategic Plan and strategic vision for research and education, and
our latest efforts to outgrow the expected. The University of
California, Davis is an Equal Opportunity/Affirmative Action
Employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, sex, sexual
orientation, gender identity, national origin, disability, age or
protected veteran status.
For the University of California's Affirmative Action Policy,
please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy,
please visit:
https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to be seen, our recruiting process at UC Davis
fosters authenticity, diversity, and inclusion. Studies have shown
that some people may not apply to jobs unless they meet every
single qualification. Each unique role at UC Davis has a set of
requirements and you could be perfect for this role, or you could
be perfect for the next role! Don't meet all the requirements? We
still encourage you to apply! #YouBelongHere
Keywords: University of California - Davis, Sacramento , Administrative Assistant 2, Administration, Clerical , Sacramento, California
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