Office Manger
Company: Law Offices of Tyler Q. Dahl
Location: Sacramento
Posted on: August 5, 2022
Job Description:
Job DescriptionOur law firm is looking for an organized and
self-motivated Office Administrator who will be responsible for
providing administrative support to our attorneys and paralegals,
and to supervise the front office staff. The Office Administrator's
role will include working closely with the Managing Attorney, COO,
and others in the leadership team to create and improve processes
and procedures, as well as supervising the handling of clerical
duties, coordinating calendars, and organizing meetings. If you are
interested in being a part of our firm, apply today!ALL CANDIDATES
MUST HAVE AT LEAST 2 YEARS OF OFFICE ADMINISTRATION EXPERIENCE!
Candidates without any relevant experience will not be
considered.Our staff truly works as a team to accomplish our goals.
The work environment is high-demand, but also very congenial. While
this is an administrative position, if you are interested in
advancing your career in the law, we will be 100%
supportive.Compensation:$21 or more per hour (depending on
experience)Responsibilities:
- Perform overflow receptionist activities/job duties when
current receptionist staff are unable to
- Work with the Managing Attorney and COO of the firm to create a
new employee onboarding process/package
- Regularly create and update law firm policies and
procedures
- Track all attorney MCLE/ethics fulfillment, and report to
attorneys via email on a quarterly basis regarding MCLE fulfillment
obligations
- On an annual basis (by December 15 for the following year),
ensures all state and federal employment notices are transmitted to
all employees via email (copying HR Director) and are posted in the
appropriate visible areas in the break room
- Orders supplies when necessary, within-firm policies and
procedures, including submitting expense reports to HR Director
prior to ordering supplies
- Prepare and send invoices to clients before the end of the
month, and follow up with clients via phone and email for payment
on overdue invoices as instructed by Managing Attorney
- Create and update firm forms, templates, and checklists in law
firm systems as instructed by Managing Attorney
- Train all newly hired receptionists and administrative
staff
- Manage the Managing Attorney's email within first procedures
and protocols, directing inquiries to the appropriate staff to
handle the matter
- Draft non-legal correspondence to transmit to clients,
county/state entities, and other third parties
- Resolves issues with technology (Internet, e-fax, VPN server,
etc.) and equipment (printers, computers, etc.) utilizing the
property technological vendors and consultantsQualifications:
- At least 2 years of experience as an office administrator,
office assistant, or other similar roles
- At least 2 years of experience in a receptionist, customer
service, or other similar roles
- Outstanding communication and interpersonal abilities
- Excellent organizational and leadership skills
- Familiarity with office management procedures
- Excellent knowledge of MS Office and other technological
platforms, such as CRMs
- High school diploma; Associate's Degree (or equivalent) in
office administration or relevant field is preferred
- Spanish fluency is a plus, but not requiredAbout CompanyAt the
Law Offices of Tyler Q. Dahl, we are passionate about providing
exceptional customer service and superior legal services in Trusts
& Estates, Business Law, and Tax Law matters. We are a
transactional and planning law firm focused on developing
long-lasting and meaningful relationships with the businesses and
families that we serve.We are passionate about our staff members
having fruitful careers at the law firm, and invest resources into
the continual improvement and professional satisfaction of our
staff.We offer 401(k) matching, year-round casual Friday dress
code, paid holidays, as well as health, vision, and dental
insurance.
Keywords: Law Offices of Tyler Q. Dahl, Sacramento , Office Manger, Administration, Clerical , Sacramento, California
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