Office Manager
Company: UMortgage
Location: Sacramento
Posted on: May 16, 2022
Job Description:
Job DescriptionPosition: Office Manager and/or Administrative
ExecutiveReports To: CEOThe Office Manager/Administrative Executive
will organize and coordinate office administration and procedures,
to ensure organizational effectiveness and efficiency. The Office
Manager is responsible for developing intra-office communication
protocols and streamlining administrative procedures.Energetic
professional who doesn't mind wearing multiple hats. Experienced in
handling a wide range of administrative and executive support
related tasks and able to work independently with little or no
supervision. Well organized, flexible and enjoy the administrative
challenges of supporting an office of diverse people. The candidate
must be flexible to meet the demands of our growing
organization.Tasks and Responsibilities (job includes, but is not
limited to):
- Manage executives' schedules, calendars, and appointments
- Manage executives' email – respond, delegate to team members,
follow-up, etc.
- Provide general support to clients and team members
- Organize and schedule team meetings
- Organize operations and procedures
- Track and submit reports – KPIs, Closed Loans, Homebot,
etc.
- Coordinate with IT/Support on all office systems when
needed
- Responsible for developing and implementing office policies by
setting up procedures and standards to guide the operation of the
office/team
- Assign and monitor clerical, administrative, and secretarial
responsibilities, and tasks for a virtual assistant
- Provide outstanding customer service
- Lead follow-up
- Assist with upfront client file collection and
pre-approvals
- Oversee and complete post-close procedures for closed loan
files
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Marketing
- Manage and create content for Social Media and YouTube
- Create Realtor Flyers and Co-branded items
- Manage ‘The Matt The Mortgage Guy' Website (content, updates,
etc.)
- Order branded merchandise
- Current in today's office technology, and computer software
including MS Office 365Key Skills & Proficiencies:
- Communication
- Analysis and Assessment
- Judgment
- Problem Solving
- Decision Making
- Planning and Organization
- Time Management
- Attention to Detail
- Accuracy
- Initiative
- Integrity
- Adaptability
- Teamwork
- Supervising Virtual Assistant
- Developing Standards
- Process Improvement
- Ability to adjust priorities and manage time wisely in a
fast-paced environment
- Ability to communicate in a clear, concise, understandable
manner, and listen attentively to othersRequirements:
- Ability to travel
- Ability to work a full-time schedule (may include nights,
weekends, and holidays)
- Ability to handle multi-million-dollar sales volume
- Strong interpersonal, communication, organization, and
follow-through skills
- Proven office management, administrative or assistant
experience
- Knowledge of office management responsibilities, systems, and
procedures
- Excellent time management skills and ability to multi-task and
prioritize work
- Attention to detail and problem-solving skills
- Discretion with personal and confidential informationPowered by
JazzHRFhRdB2sp55
Keywords: UMortgage, Sacramento , Office Manager, Administration, Clerical , Sacramento, California
Didn't find what you're looking for? Search again!
Loading more jobs...