Office Operations Assistant

Company: Connect Consulting Services
Location: Sacramento
Posted on: May 16, 2022

Job Description:

Job Description The Office Assistant we hire will have a demonstrated passion for supporting the internal functionality of the company by performing professional office assistant services. This position reports to the Director of Operations and will assist the CEO (Chief Executive Officer) as needed. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. Reception and Front Desk duties including greeting clients and contractors in a polite and professional manor and taking detailed messages to forward to the appropriate party. Some client response and assistance will be necessary. 2. Daily mail duty includes retrieval and sorting of incoming mail, scanning and filing of incoming checks and important mail, forwarding scanned documents to individuals within the company. 3. Attendance at project meetings, to assist with note taking as requested 4. Meeting scheduling for CEO and Planners 5. Conference Room set up for meetings and/or clients renting the space 6. Travel coordination for planners including rental cars flights, hotels, and event registration tasks 7. Event preparation duties, ensuring attendees have all display needs, including shipping of parcels to event location. 8. Social Media Marketing, including posts to various social media platforms to promote upcoming events for the company 9. Managing office supply inventory for breakroom and office supplies such as paper, ink etc. 10. RFP document assembly and delivery to local FEDEX 11. Light document editing and other support services, as needed 12. Maintaining common spaces and watering office plants, as needed Core Competencies 1. Organization Skills 2. Strong oral and written communication skills 3. Work Initiative 4. Detail oriented 5. Teamwork 6. Time Management Position Type/Expected Hours of Work Full-time position, 40 hours per week, Monday through Friday. Required Education and Experience 1 - 3 years of administrative assistant experience Experience with Microsoft Office Suite, Microsoft 365, Adobe, and social media platforms with basic office/administrative procedures Strong project management skills Preferred Experience/Education A.A. or some college education Social Media Marketing processes and strategies Company Description Connect Consulting Services is an award-winning woman-owned national emergency management and business continuity planning firm, that was founded in 2009. We create safer, disaster resilient organizations and communities through innovative approaches by building robust emergency management and business continuity, training, and exercise programs. The Connect Consulting Services team is looking for dedicated people who want to learn and grow while contributing to our shared success.

Keywords: Connect Consulting Services, Sacramento , Office Operations Assistant, Administration, Clerical , Sacramento, California