Office Operations Assistant
Company: Connect Consulting Services
Posted on: May 16, 2022
Job Description The Office Assistant we hire will have a
demonstrated passion for supporting the internal functionality of
the company by performing professional office assistant services.
This position reports to the Director of Operations and will assist
the CEO (Chief Executive Officer) as needed. Essential Functions
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. 1. Reception and
Front Desk duties including greeting clients and contractors in a
polite and professional manor and taking detailed messages to
forward to the appropriate party. Some client response and
assistance will be necessary. 2. Daily mail duty includes retrieval
and sorting of incoming mail, scanning and filing of incoming
checks and important mail, forwarding scanned documents to
individuals within the company. 3. Attendance at project meetings,
to assist with note taking as requested 4. Meeting scheduling for
CEO and Planners 5. Conference Room set up for meetings and/or
clients renting the space 6. Travel coordination for planners
including rental cars flights, hotels, and event registration tasks
7. Event preparation duties, ensuring attendees have all display
needs, including shipping of parcels to event location. 8. Social
Media Marketing, including posts to various social media platforms
to promote upcoming events for the company 9. Managing office
supply inventory for breakroom and office supplies such as paper,
ink etc. 10. RFP document assembly and delivery to local FEDEX 11.
Light document editing and other support services, as needed 12.
Maintaining common spaces and watering office plants, as needed
Core Competencies 1. Organization Skills 2. Strong oral and written
communication skills 3. Work Initiative 4. Detail oriented 5.
Teamwork 6. Time Management Position Type/Expected Hours of Work
Full-time position, 40 hours per week, Monday through Friday.
Required Education and Experience 1 - 3 years of administrative
assistant experience Experience with Microsoft Office Suite,
Microsoft 365, Adobe, and social media platforms with basic
office/administrative procedures Strong project management skills
Preferred Experience/Education A.A. or some college education
Social Media Marketing processes and strategies Company Description
Connect Consulting Services is an award-winning woman-owned
national emergency management and business continuity planning
firm, that was founded in 2009. We create safer, disaster resilient
organizations and communities through innovative approaches by
building robust emergency management and business continuity,
training, and exercise programs. The Connect Consulting Services
team is looking for dedicated people who want to learn and grow
while contributing to our shared success.
Keywords: Connect Consulting Services, Sacramento , Office Operations Assistant, Administration, Clerical , Sacramento, California
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