The Executive Assistant will provide seamless administrative
support to senior managers. Successful candidate will be
responsible for calendar management, relationships and
correspondence, for which s/he will be the first point of contact.
This will require the Assistant to develop a deep understanding of
the Business to establish priority based on the level of
Key results expected: effective calendar management, well-managed
travel arrangements, timely & thorough preparation of expense
reports, optimum screening of incoming communications and routing
for action and follow-up; communication with both internal and
external contacts including significant prospect and client
relationships; well proofed standard correspondence; optimum
logistical arrangements for official travel and management of
expense reports; preparation of pitch books; comprehensive
organization of meetings, luncheons, interviews as needed;
assisting with investment-related tasks on an ongoing basis,
including conducting internet searches to gather information on
potential operating executives, participating in selected pieces of
research or due-diligence (e.g. contacting retail stores to check
product pricing, etc.);
establish effective working relationships with colleagues and
external contacts; may be required to provide flexible support to
other Managers as required.
? Bachelors Degree required.
? 3-5 years executive/administrative assistant experience directly
supporting a Division Head of a large private or public sector
firm/ organization. Financial services and/or experience supporting
a sales team preferred.
? Proven ability to work well in and contribute to a team
? Excellent organization and communication skills.
? Shows tact, discretion, confidentiality and good judgment in
handling sensitive and confidential matters and documentation.
? Demonstrates ability to prioritize and manage multiple
assignments in a fast-paced environment to meet deadlines with
efficiency and accuracy.
? Has excellent attention to detail, and executes responsibilities
with a sense of urgency and follow-through.
? Candidate must be flexible and adaptable to rapid changes in the
daily work environment and be resourceful in solving problems.
? Able to act in a project management capacity.
? Excellent computer skills (MS Office Suite, Visio, etc.)
We are an equal employment opportunity employer and will consider
all qualified candidates without regard to disability or protected