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Administration Assistant -

Location: Sacramento
Posted on: May 6, 2021

Job Description:

Basic Purpose



Provide administrative support to business leader and to their departments.



Principal Accountabilities



? General clerical duties, i.e., typing letters faxing, copying, filing, ordering supplies, etc.


? Set up and maintain department files.


? Process incoming and outgoing communications.


? Scheduling of meetings and appointments.


? Coordinate all meeting functions.


? Assist with accounting related items.


? Assist in maintaining customer databases and produce reports.


? Preparing mailing of marketing materials and other communications.


? Assist in drafting of management reports and presentations.


? Planning and confirming Meetings.


? Perform other duties as requested.



Qualifications



Required Qualifications:


? Demonstrated experience in an office environment.


? Advanced level experience with Microsoft Office Suite, i.e. Word, Excel, PowerPoint, Outlook, etc.


? Excellent PowerPoint skills, including how to create templates for overheads.


? Excellent writing and oral communications skills.


? Ability to take on projects, work independently and successfully meet deadlines.


? Experience in operating standard office equipment.


? Capability of handling sensitive and confidential information.


? Timely, reliable performance record.





Physical Demand:


? Required to sit for long periods of time.


? Light physical effort required (ability to move up to 25 lbs. from one area to another).


Work Environment:


? Work performed in an office environment.








Description


Job Description


? Word processing (composing and generating letters, memos, emails, etc)


? Answering multi line phones


? Distributing and following-up on documents


? Updating databases and lists


? Scheduling and preparing for meetings and handling calendar


? Processing expense reports


? Managing document flow, including creating and maintaining files (electronic and hard copy)


? Other general administrative duties (processing mail, copying, etc.)


? Use of Microsoft office such as Word, Excel, and PowerPoint



Qualifications


Required Skills:


? Excellent written & oral communication skills ? must have a professional and courteous demeanor when fielding calls & corresponding via email within the organization


? Strong computer skills (Microsoft Word, Excel, Outlook and PowerPoint)


? Exceptional organizational and interpersonal skills


? Must be detail-oriented


? Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner


? Must be able to meet deadlines


? Must be flexible ? an ability to work well in an environment where needs and priorities are subject to much revision


? Common sense, dependability, discretion and attention to detail are required


? Must be a self-starter with a team-player attitude


We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

Keywords: , Sacramento , Administration Assistant -, Administration, Clerical , Sacramento, California

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