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Administrative Officer, (ca-mp)

Company: Geological Survey
Location: Sacramento
Posted on: March 28, 2020

Job Description:

Summary

What General Information Do I Need To Know About This Position?

Learn more about this agency

Responsibilities

As an Administrative Officer within the California Water Science Center, some of your specific duties will include:

  • Serve as the Cost Center Business Manager.
  • Serve as member of Center Senior Leadership Team.
  • Financial management including advising on initiation and implementation of non-standard cooperate agreements.
  • Budget planning and implementation.
  • Analyze the facility arrangements and make long term recommendations regarding agreements.
  • Develop policies, guidelines, and procedures for Center program administration.
  • Conduct or direct complex studies related to management analysis, organizational dynamics, and administrative program management within Center.
  • Supervise the budget and administrative staff within the Center.
  • Operate a government vehicle as an incidental driver.

    Travel Required

    Occasional travel - Occasional travel on 1-5 nights per month may be required.

    Supervisory status

    Yes

    Promotion Potential

    13
  • Job family (Series)

    0341 Administrative Officer
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    Requirements

    Conditions of Employment
    • Applicants must be U.S. Citizens.
    • Suitable for Federal employment, as determined by background investigation.
    • Selectee may be subject to serving a one-year probationary period.
    • Selectee must provide a valid state driver's license & safe driving record.
    • Selectee will be required to file a Financial Disclosure Statement.
    • More requirements are listed under Qualifications and Other Information.

      Are There Any Special Requirements For This Position?
      • Selectee will be required to file OGE Form 450, Confidential Financial Disclosure Statement, upon reporting and annually.
      • MBI security investigation required.
      • Because this position requires travel for official business, the selectee will be required to apply for a charge card within 30 calendar days of appointment. Individuals who have delinquent account balances from a previous Government charge card will be required to satisfy their existing obligation before a new card can be issued.
      • A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
      • Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
      • If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.

        Qualifications

        • For information on basic qualifications, which includes information on whether you may substitute education for specialized experience, please click on the following: https://www.usgs.gov/about/organization/science-support/human-capital/administrative-officer-gs-0341.
        • Applicants must have one year of specialized experience at or equal to the next lower grade level. Examples of this experience may include, but is not limited to: Working with other management officials to develop program goals, policies, and management operations; Working independently to find solutions to problems in diverse fields; Searching for, compiling and analyzing historical statistical and narrative data relating to budget and human resources staffing to determine the impact of higher level decisions and possible organizational impact; Supervising preparation of cooperative agreements with Federal, State and local agencies; Supervising preparation of internal documentation to insure accountability and distribution of funds to appropriate project accounts; Conducting onsite reviews of organizational administrative management programs to evaluate compliance with laws, regulations, and policy, adequacy of supporting documentation for proposed administrative actions and effectiveness of programs in support of organization mission requirements; Preparing cost-benefit analysis with recommendations regarding a variety of administrative functions including finance, human resources, material resources, maintenance, etc.
        • You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

          Education

          • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
          • Education completed in colleges or universities outside the United States may be used to meet the above requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://www.usgs.gov/about/organization/science-support/human-capital/how-foreign-education-evaluated-federal-jobs .

            Additional information

            • Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position.
            • Under Executive Order 11935, only United States citizens and nationals (residents of American Samoa and Swains Island) may compete for civil service jobs. Agencies are permitted to hire non-citizens only in very limited circumstances where there are no qualified citizens available for the position.
            • USGS employees are subject to Title 43, USC Section 31(a) and may not: (a) have any personal, private, direct or indirect interest in lands or mineral wealth of lands under survey; (b) have any substantial personal, private, direct or indirect interests in any private mining or mineral enterprise doing business with the United States; or (c) execute surveys or examinations for private parties or corporations.
            • The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
            • DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.
            • THE FEDERAL GOVERNMENT IS AN EQUAL OPPORTUNITY EMPLOYER.

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              How You Will Be Evaluated

              You will be evaluated for this job based on how well you meet the qualifications above.

              --Vacancy Related Questions: As part of the online application process, you will need to respond to a series of questions designed to assess your possession of the following knowledge skills, abilities and/or competencies: Budget and Financial Management, Compile/Analyze Data, Customer Service, Procurement, Regulations/Procedures, and Guidance, Leadership and Supervision, Personnel, Financial Management Procedures, Management Advisory, Compile/Present Financial Data, Interpersonal Communication, and Teamwork.

              --Basis of rating: You will be rated on the extent and quality of your experience, education, and training relevant to the duties of the position. If you are eligible, you will receive a numerical rating based on your on-line responses to the application questions. These responses must be substantiated by your resume. If you do not respond to the application questions you may be rated ineligible.

              --NOTE: If it is determined that you have rated yourself higher than is supported in your description of experience and/or education as described in your resume/application, or that your resume or application is incomplete, you may be rated ineligible, not qualified, or your score may be lowered.

              To preview questions please click here.

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              Background checks and security clearance

              Security clearance

              Not Required

              Drug test required

              No
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              Required Documents

              --If this position requires specific educational course work to qualify, or you are qualifying based in whole or part on education, you are required to provide all unofficial transcripts (undergraduate, graduate, etc.) or list of course work, which includes semester hours earned and grade received, by the closing date of this announcement or you will be disqualified from further consideration. This proof may be faxed, document uploaded, or hand delivered to the servicing Human Resources Office (see "Required Documents" and/or "Contact Information"). Please ensure that all documentation is legible.

              --If you are a current career or career-conditional Federal employee or former Federal employee who has reinstatement eligibility, you must submit a copy of a recent SF-50 "Notification of Personnel Action" documenting proof of competitive status, tenure, position title, occupational series, grade level and step by the closing date of this announcement or you will not receive consideration.

              --If you are claiming CTAP/ICTAP eligibility, the Servicing Human Resources Office must receive proof by the closing date of this announcement that you meet the requirements of 5 CFR 330 Subpart F for CTAP and 5 CFR 330 Subpart G for ICTAP or you will not receive priority consideration. This includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty location. Required documents may be faxed, uploaded, or hand delivered to the servicing Human Resources Office (see "Contact Information"). If you are a CTAP or ICTAP eligible, you will be considered well qualified if you earn a minimum score of 85 (prior to the assignment of veteran's preference points). For more information on CTAP/ICTAP please click here.

              --If you are applying for this position based on eligibility under a special appointing authority, the Servicing Human Resources Office must receive proof of eligibility by the closing date of this announcement. For additional information on special appointing authorities, visit: https://www.usgs.gov/about/organization/science-support/human-capital/non-competitive-appointment-information

              --If you're applying as a current or former employee of a land management agency i.e., Bureau of Indian Affairs, Bureau of Land Management, Bureau of Reclamation, U.S. Fish and Wildlife Service, National Park Service, or U.S. Forest Service who is serving or previously served on a temporary or term appointment under the Land Management Workforce Flexibility Act (see: https://chcoc.gov/content/implementing-policy-guidance-land-management-workforce-flexibility-act), you must submit the following documentation by the closing date of this vacancy announcement in order to receive consideration:
            • SF-50(s), Notification of Personnel Action, that documents your service under competitive examining procedures in time limited appointments that totals 2 or more years at land management agencies; and
            • Documentation of satisfactory performance such as performance evaluations or references by supervisors or other documents, e.g., memorandums of record, whereas the supervisor documented an acceptable performance level.
              --Required documents may be: 1)faxed to the Agency Contact (see "Contact Information") 2)uploaded directly from your desktop 3)uploaded directly from your USAJOBS stored attachments 4)hand delivered to the servicing Human Resources Office (see "Contact Information")

              --Auto-Requested Fax: allows you to submit required documentation that will be electronically displayed along with your resume.

              If you are relying on your education to meet qualification requirements:

              Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

              Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
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              Benefits

              A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

              • USGS has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework in accordance with the DOI Telework policy and with supervisor approval. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis.
              • For additional information on our internal telework policy, please reference the Department of the Interior Telework Handbook at: https://www.doi.gov/telework/policies.
              • Working for the U.S. Geological Survey offers a comprehensive benefits package that includes paid vacation, sick leave, and holidays; health, life, dental, vision, and long term care insurance, flexible spending accounts, and participation in the Federal Employees Retirement System.

                Review our benefits

                Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Keywords: Geological Survey, Sacramento , Administrative Officer, (ca-mp), Administration, Clerical , Sacramento, California

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