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Cash Room and Accounting Assistant

Company: University Enterprises, Inc.
Location: Sacramento
Posted on: June 14, 2018

Job Description:

$2,535 - $3,549 per month + excellent benefits

University Enterprises, Inc. at Sac State is seeking a Cash Room and Accounting Assistant for the Cashiers Office.

View job details & apply online at by 6/22/18.

Position Information

Job Title

Cash Room and Accounting Assistant

Worksite City

Sacramento, California

Advertised Salary Range

$2,535 - $3,549



Length of Appointment


Hours per week

Regular (full-time) Employee – 40 hours per week (Benefited)



Broad Scope and Function

The position performs a variety of cash counting, depositing, disbursement, and record keeping functions for Dining Services; provides customer service at a cashier's window. The position may supervise the Cashiers Office in the supervisor's absence. The position will perform various accounting tasks for the Business Services Department, during periods of down time in the Cashiers Office.

Reporting Relationship

The position reports directly to and receives general direction from the Cash Room Supervisor.

Conditions of Employment

This is a full-time, non-exempt (eligible for overtime pay), benefited position that is covered under the California Public Employees' Retirement System. Continued employment in this position is dependent upon the mutual consent of University Enterprises and the employee, and either University Enterprises or the employee can, at any time, terminate the employment relationship at will, with or without cause.

Work Schedule

Minimum Qualifications

1. Demonstrated work experience in cash counting and handling. The incumbent in this class must be "Bondable."

2. Knowledge of principles, practices, and methods of cash counting, handling, and financial and statistical record keeping. Knowledge of mathematics and office practices.

3. Demonstrated ability to perform a variety of cash accounting, receiving, disbursement, and record keeping assignments.

4. Ability to make arithmetical calculations quickly and accurately; adhere to security and internal control systems of cash counting; prepare a variety of reports accurately; maintain information and reports; review, and analyze information; talk to and interview others to obtain or exchange information; and quickly and accurately operate a 10-key calculator keyboard.

5. Demonstrated experience with computer systems and software related to financial record keeping. Demonstrated experience with word processing and spreadsheets, such as the programs in the Microsoft Office Suite.

6. Demonstrated ability to show attention to detail and complete assignments with a high degree of accuracy.

7. Must be legally eligible to drive in California, complete and pass an online training course, maintain a good driving record, and be acceptable for vehicle insurance coverage under the University Enterprises insurance plan. Must continue to meet the established driving standards.

8. Must pass a background check, which may include fingerprinting. Must continue to meet the established standards.

Preferred Qualifications

Physical Requirements

Sit for extended periods; frequently stand and walk; frequently stoops, kneels, and reaches; lifts and moves objects weighing up to 25 lbs.; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computers, telephones, calculators, registers, copiers, fax machine, currency counter, and coin counter. Use cleaning supplies.

Working Conditions

Work is performed in an office and enclosed environment; continuous contact with staff, campus community, and the public.

Project Description

Job Duties

Job Duty

01. Receives and counts daily cash received from Dining Services at University Enterprises, Inc. cash room; calculates and reconciles daily cash room receipts utilizing the automated cash settlement system (which includes currency, coin, checks, bank card drafts, vouchers, and discount coupons), and disbursement totals. Process money counts and notifies supervisors of errors and discrepancies of $5.00 or more.

Job Duties

Job Duty

02. Prepares next day's cash and sales summaries; balances cash and sales summaries and prepares for deposits; verifies POS reports; calculates, reconciles, and records daily cash revenue receipts on automated cash settlement system; calculates overages and shortages; archives in preparation for daily Cashier's Office media consolidation; generates standard scheduled reports providing specific information on individual entities; generates spreadsheets for non-POS registers; records accounts receivable receipts on daily cash and sales summary; balances cash and sales summaries and prepares receipts for deposits; separates cash, coins, card drafts, metered coin, and checks; bundles and straps currency; writes deposit transmittals for each entity; empties metered coins into canvas bags and tags; and fills out deposit slips.

Job Duties

Job Duty

03. Inventories incoming bags to assure all funds are returned appropriately.

Job Duties

Job Duty

04. Provides services at a cashier's window; gives out change to Dining Services cashiers; cashes checks; reimburses petty cash vouchers; balances and replenishes the cash drawer for window used throughout the day.

Job Duties

Job Duty

05. Prepares cash register fund bags for distribution to entities.

Job Duties

Job Duty

06. Performs various tasks in support of the Business Services Department during periods of down time in the Cashiers' Office including, but not limited to, entering journal entries, processing CSUS invoices, logging incoming checks, credit card processing, distributing mail, filing, and answering the phones. Provides support to the A/P and A/R Supervisors as needed.

Job Duties

Job Duty

07. Uses a golf cart to deliver and pick-up cash bags to Dining Services units, as needed.

Job Duties

Job Duty

08. Due to the secure location, performs light cleaning such as vacuuming carpets, dusting, cleaning counters, and emptying waste receptacles. Handles cleaning supplies as needed.

Job Duties

Job Duty

09. Performs other job-related duties as assigned.

Posting Detail Information

Posting Number


Number of Vacancies


Position End Date (if temporary)

Open Date


Close Date


Open Until Filled


Special Instructions Summary

If you do not include both a cover letter and resume with your application, your application materials will not be considered. Please include your employment history in the "Employment Experience" section of your application in addition to submitting your resume and cover letter. Please answer the supplemental application questions thoroughly—do not write, "See resume."

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Keywords: University Enterprises, Inc., Sacramento, Cash Room and Accounting Assistant, Accounting, Auditing, Sacramento, California

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