Director of Finance & Administration (DFA)
Company: California State University, Sacramento
Posted on: May 23, 2023
6000 J St, Sacramento, CA 95819, USA Req #531 Saturday, April 1,
2023 Summary Underthegeneraldirection oftheExecutive
Director,theDirector of Finance andAdministration at Associated
Students, Inc. (ASI) has oversight of the financial, risk
management and information technology operations of the
organization.In collaboration with the Executive Director, the
Director of Finance and Administration (DFA) is delegated a high
degree of responsibility to recommend and implement fiscal policies
and procedures in partnership with university colleagues toensure
that ASIoperates appropriately within thefinancial policies
oftheCalifornia State University (CSU) Board of Trusteesandthe
health of ASI.
The DFA will sit as a non-voting member and serve as an advisor to
the ASI Student Board of Directors, which doubles as the Sacramento
State Student Government.
The ASI Director of Finance and Administration serves as ASI
administrator in charge in the absence of the Executive Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Accounting
- Oversees the supervision and management of all aspects of the
functional areas of the Accounting Services department, including
but not limited to accounts receivable, accounts payable,
cashiering, fixed asset management, internal controls, policy
development and implementation, legal, and audit compliance as well
as maintenance of the general ledger.
- Provides insight and education regarding ASI and CSU Sacramento
budget and financial operations to the ASI Student Board of
Directors, full-time staff, student-staff, campus partners and the
student community at a level of their understanding.
- Overseesthepreparationofthe annualfinancialstatements and990
forASIandthe Union WELL.
- Facilitates implementation of quality standards and priority
criteria for service processes.
- Ensures a high level of customer satisfaction through
assessment, staff training, and resource development.
- Ensures compliance with state and federal tax laws and
- Ensures compliance with all internal controls and identifies
potential improvements to increase efficiency of operations and
security of company assets.
- Evaluates changes in policies, laws, and available resources
for impacts and adjustments to related policies, procedures, and
- Coordinates plans for testing, training, and implementing new
and upgraded financial systems.
- Manages corporate response to auditors during the annual
external audit, CSU audits, and other agency audits.
- Prepares reports and supporting documentation for year-end
financial statements and state and federal income tax filings.
- Reviews and approves internal audits of petty cash, change
funds, and inventories of assets and resale products.
- Responsible for all cash management activity within the
organization to meet short and long-term financial
- Examines and translates financial information related to
specific business decisions, reports on operating results, cash
flow, financial forecasts, restricted fund activities, investments
and related issues.
- Examines investments and consults with appropriate staff and
investment managers regarding investment needs and maximization of
investment income.Makes investment recommendations to the Executive
- Provides on-site accounting support for departmental special
events (i.e. regattas, ski swap, etc.) as required. Long Term
Financial Planning, and Forecasting
- Develops financial forecasts to determine necessary funding
levels for ASI regarding distribution/allocation of fiscal
- Monitors the use of student fee revenue and recommends timing
and levels of necessary fee increases.
- Develops long-term capital funding plans and budgets including
maintaining appropriate reserve increases.
- Manages investment and banking operations.
- Advises Executive Director on all financial matters. Fiscal
- Serves as an advisor to the ASI Student Board of Directors.
Provides guidance and supporttoall electedASIstudent officers,
especially theASI Student VicePresidentofFinance, inthefulfillment
of theirresponsibilities, andtostudentclubandorganization
- Organizes, directsand supervises thepreparation ofASl's
annualbudgetin accordance with the guidelines provided bytheASI
Finance andBudget Committee.Implements the
directorstoensurethatoperationsremain within the scope of the
- Coordinates with the ASI Student Vice President of Finance in
the annual budget review process.
- Develops and presents ASI budget to the ASI Student Board of
Directors and reports on budget status throughout the year to the
Student Board of Directors.
- Oversees the management of corporate bank accounts.
Oversees internal audit plan; acts as liaison to external audit
- Monitors gifts and donations, sales tax liability, fixed asset
management and inventory, insurance coverage, and contractual
agreements that bind ASI.
- Serves as a key resource to ASI Student Government/ASI Student
Board of Directors regarding fiscal policies, procedures, and
- Fulfills ASl's responsibilities asfiscal agent forthe State
Hornet Newspaper and Union WELL.
- Manages services asagreed upon in theMemorandums
collections and financial statements.
- Maintains and update the Financial Policy Manual.
- Serves as a member of the ASI Management Work Team
- Serves as a non-voting member of the ASI Finance and Budget
- Serves as a non-voting member of the ASI Student Board of
- Serves as a member of the AOA Business and Financial Services
- Serves as a member of the Student Affairs Manager Group;
attends all meetings ADMINISTRATION
- E nsures effective day-to-day oversight of central corporate
functions, including strategic planning, organizational
effectiveness, risk management, corporate records, and
- ComplieswithASIpolicies, practices and procedures inleading,
supervising andmanagingtheASI Accounting Servicesdepartment.
- Increases the operational strength ofthe organization through
supporting staff professional development.
- Supervises the Information Technology team to deliver technical
support, network administration, information security, and
procurement.Recommends technology strategies and solutions by
evaluating organization needs, identifying problems, evaluating
trends, and anticipating requirements.
to,safety, civility,information security, and
non-discriminationpolicies andprocedures. Assessment
- Develop and execute assessment of programs and/or services for
areas of responsibility including, but not limited to, setting and
implementing goals, evaluating outcomes and ongoing
- Participate in the overall ASI assessment planning and goal
setting. CORE COMPETENCIES
- Leading the Department: Manages and supports organizational
transformation; aligns department initiatives with ASI's mission
- Leading Self: Adheres to the highest standards of ethics, is
open to new ideas and approaches; and exhibits leadership
- Leading Others: Manages effective teams and work groups
effectively; builds and maintains relationships.
- Effective Communicator: Demonstrates open, honest and
respectful written and verbal communication. Communicates
effectively both verbally and in writing with staff, employees and
- Flexible/Adaptable: Maintains effectiveness in varying work
environments where circumstances and priorities are changing.
- Resilient: Maintains high performance and composure under
pressure, opposition or criticism.
- Creativity/Innovation: Encourages new ideas and innovations in
programming; questions conventional approaches.
- Financial Management: Prepares, justifies and administers the
program budget. Monitors expenditures and uses cost benefit
thinking to set department priorities.
- Policies, Process and Procedures: Acts in accordance with
established guidelines; communicates and enforces Associated
Students Inc. policies and procedures.
- Partnership: Works effectively and collaboratively with campus
constituencies to serve a diverse customer population.
- Customer-Focused: proactively seeks and finds ways to provide
the highest standards of service.
- Problem-Solver: Demonstrates broad ways to analyze and handle
complex problems and situations. Cooperation: Works effectively
with others in order to achieve a shared goal; follows instructions
- Ability to manage the quality and content of organizational
finance and accounting, typically demonstrated by eight (8) years
of experience managing the fiscal and administrative functions of a
complex business unit or a large non-profit and/or the possession
of a bachelor's degree in accounting, finance, business
administration or a related field. Relevant work experience may be
substitute for required education.
- Minimum five (5) years of experience compiling, developing,
preparing and publishing comprehensive financial statements in a
FASB and/or GASB environment.
- Abilitytoanalyzedata , develop,
- Ability to effectively communicate financial concepts to
audiences with varying degrees of financial aptitude.
- Supervisory experience required. PREFERRED Qualifications
- Advanced degree in accounting, finance, business administration
or related field, from an accredited university.
- Certified Public Accountant (CPA).
- Financial managementexperience inhigher education orwithanon-
profit 501(c)(3) organization.
- Demonstrated success in establishing andmaintaining collegial
professional relationships, anddelivering first-rate customer
service during theirmostrecent five years' work experience.
- Experienceworking with aBoard of Directors, preferablyrelated
to a non-profit 501(c)(3) or highereducationorganization.
- Experience supervising a segment of alarge information
technology operation orallaspectsofa
- Experience supervising a major segment ofa largeaccounting
operation, orallaspects ofa small accounting operation.
- Experience instrategicplanningforanorganization withavariety
- Experienceworking with external auditors andresolving
identified auditfindings . PHYSICAL DEMANDS The physical demands
described here are representative of those that must be met by an
employee to successfully perform the essential functions of the
job. While performing the duties of this job, the employee is
regularly required to stand, walk, use hands to fingers, handle,
feel, reach with hands and arms, talk and hear. The employee must:
- Occasionally lift and/or move up to 50 pounds.
- Must be able to climb, kneel, squat, reach overhead
Keywords: California State University, Sacramento, Sacramento , Director of Finance & Administration (DFA), Accounting, Auditing , Sacramento, California
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