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Accounts Payable Associate II

Company: RSS, LLC
Location: Sacramento
Posted on: November 26, 2022

Job Description:

Job DetailsLevel: ExperiencedJob Location: RSS, LLC Corporate - Sacramento, CAPosition Type: Full TimeJob Shift: DayTravel Percentage: None ACCOUNTS PAYABLE ASSOCIATE II DESCRIPTION:Primary responsibilities:Process all invoices assigned on a timely manner Balances all vendors before checks are runPays all invoices per accounting schedule, this includes, weekly check runs and weekly miscellaneous check runsPrepares lien release report for collection to prepare lien releasesMails lien releases with checksFiles all checksCodes manual checks, enters manual checks in AP, files manual checksKeeps a log of branch checks, enters them into AP, files check copies, replenishes account once balance below minimumProcesses material requisitions-coding, entering into accounting system, filingSets up and maintains vendor master fileRequests W9 information as neededRequests insurance certificate as required, enters information into AP vendor record, files certificatesProcess all overhead invoices to reflect expenses for each branchAudits purchase orders as purchase orders are closed. Audits all open Purchase Orders on closed jobsSets up Subcontracts and ensure subcontract procedures are followedBalance AP vendor statementsAssist in preparation of 1099sMaintain AP related KPIs and raise issues as neededAnswer vendor inquires on a timely manner (48 hours)Work with Supply Chain in resolving issues Secondary responsibilities:As part of the team, helps the rest of the team as time permitsReviews all vendors to make sure 1099 information us correctReviews vendors to make sure correct and current insurance information is in master fileWorks with collection department for special handling of invoices to be paid for releasesRelieves front desk phones as needed QUALIFICATIONS: Must have: Minimum 2 years experience in high volume accounts payableMust have completed the full cycle of accounts payable including year-end 1099 processingComputer experience in a Network environment including the understanding of file structureExcellent data entry skillsEducation in accounting- at least 2 classesBasic MS Excel-able to set up spread sheets, familiar with simple formulasComputer experience using construction accounting software in a fully integrated systemProblem solving capabilitiesAbility to meet deadlines Preferred:Construction experience that would include lien release proceduresFamiliar with sales and use tax as it relates to the construction accountingOverhead coding of invoices in a multi branch companyDynamics accounting software experienceMonth end processing AP that includes balancing to the GLUnderstanding of accounting dates for use in accrual accountingConcept of subcontract processing versus P.O. invoices PHYSICAL DEMANDSThis positions works within an office environment Regularly required to communicate verbally and in writing with internal and external customersMust be able to work at a computer/desk for extended periods of timeMust be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipmentReach in all directionsAbility to lift up to 25 lbs. maximum or carry any object up to 15 lbs.May be required to bend, twist, kneel, stoopMay be required to stand periodically REPORTING STRUCTUREReports directly to the Treasury and AP Supervisor CAREER ADVANCEMENT: Career advancement at Rex Moore is possible with all positions, but not guaranteed, and could be within the current department as well as other departments within the company. LOCATION: RSS is located in Sacramento, CA. COMPENSATION: RSS pays hourly/salary rates commensurate with each employees knowledge, experience and skill level. EOEPM22PI196450941

Keywords: RSS, LLC, Sacramento , Accounts Payable Associate II, Accounting, Auditing , Sacramento, California

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