Accounts Payable Processing
? Monitors the timely submission of payable invoices to the
business office. Obtains proper approvals and attaches required
supporting documentation prior to posting into accounting.
? Posts approved invoices into ERA on a daily basis insuring that
all expenses are recorded in the proper accounting period. Notifies
management of any discrepancies if they occur.
? Maintains vendor account records verifying that the statement
balance and g/l balances agree. Discrepancies are properly
documented and submitted to management prior to payment.
? Creates new vendor records ensuring that company guidelines are
being adhered to. Properly identifies and maintains 1099 records
for year end reporting.
? Maintains proper petty cash records notifying management
immediately of any shortage or irregularities.
? Processes invoices in a timely manner avoiding late fees,
interest charges or penalties from being assessed. Remits payments
timely in order to capture vendor discounts wherever available.
Accounts Payable Schedule Maintenance
? Reconciles vendor accounts on a monthly basis comparing
statements against the general ledger balances. Any variances are
properly noted and submitted to management for review.
? Reviews Schedules on a semi-monthly basis and submits to
management prior to submission.
? Identifies and researches discrepancies, communicates with
management and assists in resolving matters directly relating to
the payable desk.
? Generates reports providing expense analysis or other data as
requested by the business manager.
Accounts Payable Records
? Maintains current and accurate records. Reconciles unpaid
invoices against statements monthly, while ensuring accuracy.
? Paid invoices are to be properly filed, marked ?paid? and have
check copies attached prior to being archived.
? Presents checks for signatures with proper supporting
documentation including a vendor reconciliation recap and
confirmation of the general ledger balance.
? Experience Required: A minimum of (2) years in position of
Accounts Payable or similar positions.
? Experience Preferred:Automotive experience.
? Education Required: AA in Accounting or related field
We are an equal employment opportunity employer and will consider
all qualified candidates without regard to disability or protected